Airtable is a database management app with advanced options. ClickUp is a many-in-one program making it easier to skip other apps.
Which one is for you? Let’s deep dive into the Airtable vs. ClickUp battle and find your next program.
What are both?
Airtable is a relational database tool that can also be used for online collaboration and database management.
It can organize and track inventories, manage tasks, and build almost anything.
Databases are more complicated than spreadsheets, but Airtable makes them easier.
The app comes with views to see data differently. In the Grid view, we see a standard table, whereas if you have a date in the table, you can enable the calendar view to see tasks on a calendar.
To sort out your work, Airtable has “Bases.” A base is either a project (if the project is smaller) or a part of the project.
For instance, I have two bases for my website. One tracks the earnings, while the other tracks the blog and its updates. I can use the same base for both tasks.
ClickUp is not focused on a single feature. It supports a plethora of options, including tasks, documents, tables, conversations, calendars, timelines, and more.
Depending on your work style, you will either like ClickUp or dislike it.
The tool is all-in-one but has a crowded interface, making it challenging for beginners.
However, like Airtable, we find views on ClickUp. Each view comes with an interface and a set of options. Like “Bases” in Airtable, we find “Spaces” to separate projects.
Airtable takes pride in its design. You can create multiple tables in one base and change the view to any of the below:
- Timeline (Pro)
- Gantt (Pro)
Each view has different options. ClickUp, on the other hand, has three interface views:
Core views offer three ways to see your content: list, board, and calendar.
Advanced views offer various choices, including the ability to see the process as a map, a Gantt chart, a timeline, and more.
Finally, the embed view, doc view, form view, and chat view are options for page views.
Both are available on Android, iOS, macOS, Windows, and the web. ClickUp is also offered for Android Wear and Apple Watch.
Related: Basecamp vs. ClickUp
In this section of Airtable vs. ClickUp, we discover some unique options.
What distinguishes Airtable from Excel and Google Sheets is its automation. You can automate tasks to make the project flow smoothly.
For example, if someone changes any data in a table, the users (assigned) can get a Slack message.
Also, you can run commands for features like reminders and remind the responsible individuals about their tasks.
Create your interface
This feature enables you to design interfaces without writing any code.
These interfaces gather information from your existing data to produce a unique interface catered to your requirements.
You can find and explore many databases and templates in Airtable Universe, which is essentially like a workplace community. You may also use these premade bases to make your own.
Airtable Marketplace is a “market” for extensions you can use with your bases. One extension is allowed for free. The marketplace also has scripts available for use with your codes.
You can sync data between bases in your account. Only one sync is offered for free.
Tasks and reminders
ClickUp can create tasks and reminders with a few clicks.
ClickUp supports more views than Airtable. The additional views of ClickUp include the following:
- Mind map: Tree (hierarchy) visualization
- Workload: Team’s overall performance
- Activity: For activities
- Map: See tasks on a map
- Whiteboard: Brainstorm ideas
- Doc: Create and share documents
- Embed: Embed videos, Twitter, maps, and more
- Form: Create forms from your data
Each ClickApp adds new functionality, such as Task Priorities, Tags, Custom Fields, and Time Tracking.
With the help of these features, you can access all shortcuts without first having to create a task and assign each one a specific feature.
ClickUp allows you to make personalized graphs and charts for tracking your progress.
The Free pan includes 100 goals. Each goal can have a target. ClickUp offers four different types of targets:
- Number: Construct a range of numbers and keep note of any adjustments between them.
- True/False: To indicate that your Target is finished, use a Done/Not Done checkbox.
- Money: Establish a financial goal and keep tabs on any gains or losses.
- Task: Monitor the accomplishment of a specific task or a List as a whole.
Custom Task Status
ClickUp allows you to create custom task statuses. The status can be modified based on your labels. To-do, In-progress, and complete are the typical task status labels.
ClickUp has the Swimlanes option to combine two views and see your project differently.
Now that ClickUp includes a built-in screen recorder, you can record your screen without needing a separate program. You can record audio, video, or both using this feature.
- File attachments
- Importing data
- Content management
- Document management
- Version control
Without collaboration, those tools would be incomplete. Airtable lets you add up to four individuals to collaborate for free.
You can assign four authorization levels to determine who can access and make changes to your database. Those include creator, editor, commenter, and read-only.
On ClickUp, you can add as many users as you like, but everyone will have the free plan options.
Also, guests are not allowed on its free plan. If you add someone, they will have full access.
Airtable’s automation is pretty much its integration with other apps. It supports one extension (third-party) app on its free plan.
Some of those apps include Slack, Asana, Typeform, and Miro. The complete list is available on the official page.
ClickUp supports many integrations. Some integration types are not for free users, but we find many to make the most of it. You can check out the whole range of integrations on the website.
Related: Slack vs. ClickUp
Pricing and plans
Airtable’s free plan offers unlimited bases, 2 GB attachment files per base, a 2-week revision check, five users, and 1,200 maximum records per base.
We get two plans with an Enterprise option for large teams.
The Plus plan costs $10 ($12 if paid monthly) per user and removes some of the limitations:
- Three extensions per base
- Three sync integrations
- 5,000 records per base
- 5 GB of attachments per base
- Custom branded forms
The Pro package is billed at $20 ($24 if billed monthly) and increases extensions to 10, recorders per base to 50,000, and storage per base to 20 GB.
You also get Gantt and Timeline views. Complete features and price information may be found here.
ClickUp offers a variety of plans. The free plan brings:
- 100 MB storage
- Unlimited tasks
- Unlimited members
- Time tracking
- Video recording
The Unlimited plan costs $5 ($9 if paid monthly) and offers:
- Unlimited storage
- All integrations
- Unlimited dashboards
- Guests with permissions
- Gantt chart
- Custom fields
- Goals & portfolios
- Form view
The Business plan charges you $12 monthly ($19 if paid monthly), and the Business Plus plan costs $19 ($29 month-to-month) and offers the below options.
|Business Plan||Business Plus Plan|
Advanced public sharing
Advanced dashboard features
Advanced time tracking
Granular time estimates
Timelines & mind maps
Subtasks in multiple lists
Custom role creation
Admin training webinar
Airtable is a great database and project management app. If your job is to manage tasks and data and beautifully present them, go with Airtable.
ClickUp is a lot more than Airtable. It lets you manage everything.
If you are looking for a task and project management program with a bit of database management, document writing, and brainstorming, ClickUp is the ideal app.
Here we end this Airtable vs. ClickUp comparison, considering there is nothing more to add. Let me know if I missed something or if you have any questions. I’ll be happy to respond.