Asana vs. Notion (2021)

Asana vs Notion
Asana vs. Notion

Asana and Notion are two of the extensive project management programs. So it can be confusing to choose the best tool for you or your team. This is why this Asana vs Notion comparison was written. In the article, you will find the features, integrations, and plans of both tools.

Asana vs. Notion: What are both

Asana is a project management tool allowing teams to create, assign, and complete projects and tasks. However, an individual or a small team can also benefit from this tool. It comes with an option called private to me, which helps managing work. You can add, schedule, see the overview, and assign tasks to up to 15 members for free.

Notion, on the contrary, can best be represented as a note-taking program. With necessary note-taking features, you get some task management tools.

Compared to a simple note-taking app, Notion is much more advanced because it uses blocks. On each row, a new block can be added, and the best part is, you get over 50 blocks to add to a single note.

These blocks can be headings, text, embeds, tables, calendars, lists, checklists, files, and so on.

Related: Wrike vs. Notion (2021)


Similar features

Integrations: Asana offers 100+ apps, while Notion comes with a handful, but you have the option to develop your own with the help of Notion API.

Templates: Both offer several templates to get you started.

Mention users: You can mention users in comments to send them a notification.


Quick Asana Overview

Create a task: Break your work into different tasks and assign them to your teammates.

Add subtasks: You can add subtasks under a task for complex projects.

Add Description: Add task details, such as task notes.

Task comments: You can comment directly over the task to clarify your doubts and stay connected.

Calendar: The calendar view allows seeing the duties and tasks for the whole month.

Other views: Other than the calendar, you have the list, timeline, and board view to see and organise projects.

Project timeline: This premium feature helps you to create a visual outline of the project plan.

Access: Add collaborators to your project. For sensitive tasks, you can even create hidden teams.

Task priorities: Set priorities for each task to focus on crucial tasks more.


Notion Overview

Complex notes: Create complex notes with several block types.

Sub blocks: Add blocks in some blocks to manage complex tasks.

Comments: Comment on each block for other teammates.

Tasklist: Add tasks into various sections to manage your workflow.

Export notes: You can export notes in PDF and HTML files.


Both software packages are available on Windows, macOS, iOS, and Android. The web version can be reached via browsers. An unofficial version of Notion is available for Linux, but as the company has not developed the app, there is no guarantee of its nature and future.

Apps and integrations

As discussed, Asana offers integration with over 100 apps. Some popular ones are:

  • Microsoft Teams
  • Tableau
  • Slack
  • Gmail
  • Zapier
  • Canva
  • YouTube

Notion, on the contrary, supports the app that allows connecting Notion with hundreds of applications. Other than that, in the form of blocks, you can embed tweets, videos, prototypes, and cloud storage files. Moreover, the API allows you to code yourself and connect the app with other apps.

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Pricing and plans

Asana vs Notion Pricing
Asana and Notion Pricing

Both programs offer one free and two premium plans. The Basic (free) plan of Asana is for beginners. Some of the free options include:

  • 15 collaborators
  • Three project views
  • Integrations
  • Unlimited project, tasks, and comments 

The Premium plan costs $10.99 per month per user, and in addition to free plan tools, you can:

  • Add unlimited users
  • Add four project views
  • Apply automated workflow
  • Add unlimited dashboard
  • Create custom templates
  • Create forms to collect information from internal and external teams
  • Add private projects

The Business plan requires $24.99 per month per user, and in addition to premium features, you get access to:

  • Portfolio
  • Goals
  • Dynamic forms
  • Integration with Tableau and PowerBI

Moving on to Notion, below are the features you get in the Personal (free) plan:

  • Unlimited pages
  • Five guests to add to notes
  • 5 MB file upload

The Personal Pro plan costs $4 per month, and in addition to the free features, you get:

  • Unlimited guests
  • Unlimited file upload
  • 30-day page version history
  • Priority support

With the Team plan, you will be paying $8 per user per month, and apart from everything in Pro, you get:

  • Unlimited team members
  • Collaborative workspace
  • Five timeline views
  • Advanced permissions

Related: Asana vs. Todoist

Website Links

Check out the official websites to learn more about options.

The verdict

Both are efficient but serve different purposes. It is for sure that both are task management programs, but if you need a simple task management tool with some note-taking options, Notion will be the best choice. Whereas, if you require a project-management tool that significantly focuses on that area only, then Asana is the one you need.

Anyway, the Asana vs. Notion article covered all about both apps. I hope you got the required information to decide on the ideal service. Feel free to leave your thoughts and suggestions in the comments, and I will get back to you as soon as possible.

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