Skip to Content

ClickUp vs. Todoist

ClickUp vs. Todoist

The proper project management tools may be quite beneficial when it comes to managing a team. Project management software can make the process go more smoothly by facilitating communication, arranging meetings, and idea sharing.

Two popular programs in the same industry are ClickUp and Todoist. In this article, we’ve covered ClickUp vs. Todoist to find the best tool.

What are both

ClickUp

ClickUp Overview

With its tagline, “One app to replace them all,” ClickUp is one of the most commonly used project management apps, and we have to agree.

ClickUp has a very user-friendly interface with a wide variety of available views, chat rooms, custom dashboards, and whiteboards.

The fact that this tool is primarily free, unlike many other project management tools, and that the free edition includes practically everything required to speed the process, and the abundance of customization options, set it apart from other project management tools.

Todoist

Todoist Overview

Todoist is a project management software that can organize your everyday tasks efficiently. Teams and individuals may work on shared projects with Todoist to manage tasks.

Thanks to the user-friendly design that makes it simple to locate the most essential, It is effortless to create a task and subtasks, invite team members, coordinate team activities, and manage projects.

Features

Tasks, subtasks, and task description

The standard task creation features, such as adding task descriptions and subtasks, are available on both ClickUp and Todoist.

ClickUp, on the other hand, gives you a lot more freedom by letting you add additional columns for text, dates, files, formulae, labels, locations, and much more.

Dashboards

Dashboards provide great flexibility as you can design your widgets, select your preferred themes, and arrange your workspace any way you see fit.

Widget options include time monitoring, milestone widgets, and even the ability to embed other tools.

Dashboards are an excellent tool for taking a close look at the entire process. While ClickUp provides this function for free, it can be found in Todoist’s Paid version.

Notepad

Instead of opening another app or notepad tool to take notes, you can easily take notes in ClickUp and even turn them into tasks using the notepad feature.

Related: nTask vs. ClickUp

Workspace views

Views in ClickUp

You can switch between workspace views in ClickUp that best suit your needs. Choose between Board view, Box view, Calendar view, List view, Me Mode, Table view, or Timeline view, among the seven options.

Todoist has the default list view but can be switched to the Kanban view.

Task priorities

You can set task priorities in both programs. ClickUp has Urgent. High, Normal, and Low, whereas Todoist has Priority 1,2,3 and 4, where 4 is the most important.

Status (ClickUp)

You can quickly check the status of any task with ClickUp’s status feature. The status can be modified based on your labels. To-do, In-progress, and Complete are the typical task status labels.

ClickUp provides this function for free. It is available in Todoist’s paid version.

Track time (ClickUp)

You can check how much time the team has spent working on a particular task or project using the Track Time function.

Whiteboards (ClickUp)

Teams can brainstorm ideas on whiteboards while working together in real-time, using drawings and other tools.

Gantt Chart and Kanban board

Todoist List and Kanban Style Board Views

You can schedule, manage dependencies, and organize anything into an attractive project timeline with Gantt Charts, supported by ClickUp. Both provide the Kanban style view to make it possible to monitor workflow and maximize output.

Similar features

Both Todoist and ClickUp provide a variety of similar features. Each tool provides

  • Project planning/scheduling
  • Task management
  • Management
  • Collaboration
  • Alerts and notifications
  • Customizable templates
  • File sharing 
  • Goal tracking
  • Workflow management
  • Access control/permission

Related: Todoist vs. Microsoft To Do

Interested in ClickUp? Download my 50-page cheat sheet to help you get started with ClickUp. The sheet contains all the information about ClickUp.

Interface

ClickUp Dashboard Interface
ClickUp Dashboard Interface

There are three different interface views available in ClickUp: Core views, Advanced Views, and Page views. Core views offer three different ways to view the content as a list, a board, or a calendar.

Advanced views offer a variety of choices, including the ability to see the process as a map, a Gantt chart, a timeline, and more. The embed view, doc view, form view, and chat view are additional options for page views.

ClickUp might be a little overwhelming for individuals and small teams to operate, despite having a straightforward layout and user-friendly functionality.

Todoist features an easy-to-use UI with straightforward displays. Using Todoist is quick and simple because of its clear, Google-inspired material design UX.

ClickUp vs. Todoist: Platforms

Todoist Android App
Todoist Android App

ClickUp and Todoist are available for every major platform: Android, iPhone, iPad, macOS, Windows, Android Wear, Apple Watch, browser extensions, and the web.

Reminder options

Use ClickUp’s Reminders tool to stay on top of deliveries. Reminders from ClickUp are sent by desktop, email, smartphone, Alexa, and Google Home.

Todoist only supports email notifications for free. The app does not support the device and location-based reminders for free.

Integrations

ClickUp supports more than 1,000 integrations, including:

  • Slack
  • Dropbox
  • Figma
  • YouTube
  • Zoom
  • Amazon Alexa

and the list goes on. You can check out the whole range of ClickUp Integrations on the website. 

There are several app integrations for Todoist, such as:

  • Alexa 
  • Google Assistant 
  • Chrome
  • Jira
  • Gmail
  • Microsoft Teams
  • Slack
  • Zoho 

You can check out the whole range of Todoist Integrations on the website.

Related: Trello vs. Todoist

Collaboration

Teams can collaborate in real-time while everyone can discuss, edit, and work on projects simultaneously, owing to ClickUp’s collaboration features.

ClickUp’s collaboration features allow you to see if a teammate is viewing a task. View real-time modification of a task’s description by other users. Get automated, immediate feedback on task-related status changes, new comments, and more.

To work together in Todoist, you need a Todoist account. Once in, each project element is visible to the member who accepts the invitation.

Any team member can create and complete tasks, mention users, comment on tasks, etc.

Pricing

ClickUp vs Todoist Pricing
ClickUp vs. Todoist Pricing

ClickUp offers a variety of plans from which you may select the one that best suits your needs. Its free plan has more than what beginners need.

Free plan

  • Unlimited tasks
  • 100 MB storage
  • Unlimited free plan members
  • Collaborative docs
  • Whiteboards
  • Real-time chat
  • Email in ClickUp
  • Kanban boards
  • Sprint management
  • Native time tracking
  • In-app video recording
  • 24/7 support

Unlimited Plan

  • Everything in Free, plus
  • Unlimited storage, integrations, and dashboards
  • Guests with permissions
  • Unlimited Gantt charts
  • Unlimited Custom fields
  • Teams
  • Goals & portfolios
  • Form view
  • Resource management
  • Agile reporting

Business Plan

  • Everything in Unlimited, plus
  • Google SSO
  • Unlimited teams
  • Custom exporting
  • Advanced public sharing, automation, time tracking, and dashboard features
  • Granular time estimates
  • Workload management
  • Timelines & mind maps
  • Goal folders

Business Plus Plan

  • Everything in Business, plus
  • Team sharing
  • Subtasks in multiple lists
  • Custom role creation
  • Custom permissions
  • Custom capacity in workload
  • Increased automation & API
  • Admin training webinar
  • Priority support

Both free and premium versions of Todoist are available. Todoist Free plan includes:

  • 5 active projects
  • 5 collaborators per project
  • 5 MB file uploads
  • 3 filters
  • 1-week activity history

Billed at $4 per month ($5 billed monthly), you get plenty of options in its Pro plan:

  • 300 active projects
  • 25 collaborators per project
  • 100 MB file uploads
  • 150 filters
  • Reminders
  • Unlimited activity history
  • Themes & auto backups

The final plan is billed at $6 per user per month ($8 billed monthly); the Business Plan offers a variety of features:

  • Everything in Pro
  • 500 active projects per member
  • 50 people per project
  • Team inbox
  • Team billing
  • Admin & member roles

ClickUp vs. Todoist: Links

Summary

Both ClickUp and Todoist are excellent productivity tools. Todoist primarily serves as task management software for organizations to keep track of all critical activities and projects in one location.

In contrast, ClickUp is a comprehensive project management program that integrates several options such as documents, tasks, spreadsheets, goal tracking, emails, and more in one location.