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Google Reminders vs. Tasks

Google Reminders vs Tasks
Google Reminders vs. Tasks

Creating a to-do list is essential to managing time, and there are plenty of apps to do that. But, if you get two apps with similar features from the company behind your phone’s operating system, you don’t look elsewhere.

So, Google Reminders or Tasks? What’s the difference? The article discusses the two and covers Google Reminders vs. Tasks.

What’s the difference?

Difference Between Google Tasks and Reminders
Difference Between Google Tasks and Reminders

The difference is one of the essential rounds of Google Reminders vs. Tasks. Both allow users to schedule their daily activities. Instead of using sticky notes that might get lost, people have the option of using these. Though they may seem similar in use, the way they function and their interface are still different.

Google Reminders is an app integrated with Google Assistant and Google Calendar to set and complete reminders.

Google Tasks is a separate app mainly developed to add tasks with reminders and mark them once completed. It allows you to create multiple lists to organize your work. For example, one list can be for work, and another one can be for the house.

How do both work?

How Google Tasks Works

With Google Tasks, you add tasks with details. The Google Calendar app can work with the Tasks app to add and show duties. To add a task to the Calendar, go to a specific day and tap on the plus sign in the bottom left corner.

With Reminders, in contrast, you can set a reminder by saying “remind me to…” or typing “set a reminder” in the Google Assistant app. You can also go to a specific day in the Calendar app and add a reminder by tapping on the plus sign.

Related: TickTick vs. Google Tasks

Usage

Google Reminders vs Tasks
Google Reminders and Tasks Interface

If your activity is time-sensitive and you want to see it when you’ve set that particular activity, it is best to choose Google Tasks. With this app, you get to know when you need to have that lunch meeting with a client as you look into your calendar.

When the task is complete, you tap on the activity and choose “Mark Completed’. By clicking so, Google Calendar will strike through the event when you’ve scheduled it.

The Google Reminders app works differently. Let’s say that you were supposed to submit a report on Wednesday, but you submitted the report the day before. You will see your reminder placed on top together with the date and time marked.

Widgets

Google Tasks List Widget
Google Tasks List Widget

As Tasks is a separate app, it comes with two widgets. The first one is a list that shows your most recent tasks, with an option to complete a task, add a task, and change the task list. You can tap on the circle to mark a task as done. The second widget is just an icon to add a new task.

Reminder options

The next topic of Google Reminders vs. Tasks is to see what reminder options we have. Both apps come with the same type of information. You can add:

  • reminder title
  • date and time
  • repeat (daily, weekly, monthly, or yearly)

Both do not offer location-based reminders, but you can add details while creating a task in the Tasks app.

Integrations

Google Calendar with Reminders and Tasks
Google Calendar with Reminders and Tasks

With Google Reminders, a user can sync their calendar to other devices.

Google Tasks contrarily can significantly benefit a team. A team leader can update their group’s tasks in real-time.

An application called GQueues allows a user to connect with the Google account, create a team, and include new members. They have the option to import a list sent to them to the Google Tasks as they work.

Tasks can also import reminders from the Reminders app and make them tasks. The option displays when you open the Tasks app for the first time.

Related: Todoist vs. Google Tasks

Which one is for you?

Google Tasks is significant for scheduling an activity that needs some details. In comparison, Google Reminders is recommended for those looking for a way to remember a particular task simply.

In other words, it depends on what you will use both for. If you want to create occasional reminders, Google Reminders is a perfect choice.

It also saves the trouble of installing another app. If you have more than one project, like me, you should give Tasks a chance. I personally use Tasks to separate the YouTube and website tasks. It helps me manage tasks properly.

Install

Conclusion

At its very root, both Google Reminder and Google Tasks are just the same. These two Google Products help a person or even a company increase their productivity rate by getting an organized schedule.

To answer the question: which one is for you, you need to have specific ideas. Those ideas will force you to use one or both.

Ralph

Monday 18th of April 2022

I usually use tasks. But the G assistant only understands reminders. So while being busy I create reminders (let's say while driving car via the assistant). Within Google calendar you can transfer reminders to task (not automated??). I do that once in a while. If the assistant would let me create task forehand I wouldn't use reminders.

Madhsudhan

Tuesday 19th of April 2022

Thanks for the words. Ralph.

Jan

Wednesday 1st of December 2021

Tasks and reminders are so similar. Google should merge the functionalities of both into a single app. Now it's confusing (though this article is clear)

Madhsudhan

Friday 3rd of December 2021

Glad I could help :)

RJ House

Thursday 18th of November 2021

I noticed that an "all day" Reminder which is not completed automatically rolls over to the next day. I do not think that "all day" Tasks automatically rollover to the next day.

I wish both apps would allow you to assign priorities to reminders and tasks so that you could better use them on an "all day" rollover basis to not forget minor thing you "might" want to do at some future time.

John

Saturday 23rd of October 2021

Use Tasks. There's currently no way to remove completed reminders in bulk and no APIs to interface with them. I'm sure at some point Google will remove reminders and replace them with Tasks. You can even go into tasks and it will ask if you want to convert your reminders to tasks... so that's a clue

Chris

Friday 8th of October 2021

This is a fantastic explanation. I just can't understand why Google doesn't combine the two. Accessing the Tasks app is easy and intuitive and the interface is nice. But accessing Reminders is not (and the interface is awful). But of course, the app that's nice and easy to get to, isn't the one integrated with Assistant and Calendar. And then there's Keep. Keep reminders also integrate into Reminders. So why would Google spend the money to maintain a Tasks app that's been totally disconnected from every other Google Service? Why wouldn't they just make a fancy shortcut icon to take you to Reminders?