Microsoft Planner vs. Asana (2021)

Microsoft Planner vs Asana
Microsoft Planner vs. Asana

We all need planners to plan and schedule our daily tasks. It is an important component for efficient working and project management for business people, other working professionals, and even freelancers.

A wide range of digital planners are available in the market, each with its distinguishable features. So how do you choose one for yourself? Today, the battle is Microsoft Planner vs Asana. Let’s find out who wins it.


Before we dive into the comparison between Microsoft Planner and Asana, let’s first learn about these software. Asana is a project management software that helps you plan and structure the work at hand in a way that suits you best.

You can set priorities, assign tasks and share the details about the project. It lets you track the progress of work overtime and map out a perfect plan that meets the deadlines. It enables you to create visual plans so that you can see where each step leads you.

Microsoft Planner is another task management software that helps you and your business build effective employee collaborations.

One of the most striking features of Microsoft Planner is that it accommodates Microsoft Office 365 to maintain smooth and efficient operations throughout a company’s work.

Signing up

Microsoft Planner on Google Play
Microsoft Planner on Google Play

Microsoft Planner is not available for personal emails. It comes with the Office work or school subscription. Even an individual with a personal email and an Office subscription may not be able to use it.

On the other hand, Asana asks for a few details, including your email, to create an account. Once created, you can add members and creates to-do lists.


Microsoft Planner

Here are some of the best features of Microsoft Planner

Customisable task boards

The Kanban boards by Microsoft Planner lets you drag and drop the task boards wherever you want in your workplace. This helps assign tasks, decide your team’s workflow, and assign roles to your team members. You can attach the files and links to your workplace. It allows you to assign one task to more than one person.

Organised projects

There is a planner hub module that carries the projects of your team. Each of these boards reflects the workflow of your team and the assignments. New members can be added to the project boards, and clients can be linked to individual project boards.

Powerful analytics tools

You can view the project status and task progress in the form of a pie and bar graphical representation. This helps you interpret the presented data and observe the patterns.

Remote management

The mobile application of Microsoft Planner has all the major functions of the desktop version. This lets you handle your team remotely. You can assign tasks, check the progress, and list the tasks. The remote employees, in turn, can update their work progress in real-time.

This enables a smooth flow of work despite them working remotely. You can also present the workflows and progress through your mobile phones.

Integration with the products of Microsoft

Microsoft Planner is complemented by all the major software by Microsoft, such as Office 365, Teams, Outlook, Bookings, etc. So you can plan and schedule the tasks, collaborate on video meetings, and perform plenty of tasks, all in one place.

Related: Slack vs. Rocket.Chat (2021)


Quick Asana Overview Video

Here are some of the salient features of Asana.

Work mapping

Asana lets you visualise your work to easily map the pieces of your work and set deadlines according to your plans.

Follow-up with deadlines

The timelines offered by Asana enable you to look at the work and keep the work on track and meet the deadlines.

A series of integrations

With up to 100 integrations offered by Asana, you can tie all your work from emails to tickets and files in one place, improving your efficiency.

Report on work

The work reports can be shared with the team so that everybody in your team knows what’s on track and what’s not.

See the big picture

You can view your work on the calendar, note down the overlapping tasks, and make adjustments according to the plans.


Asana has established partnerships with many platforms and hence offers several integrations. Here are some of the integrations:

  • Google Drive
  • Microsoft Teams
  • Slack
  • Adobe Creative Cloud
  • Salesforce
  • Dropbox
  • Chrome Extension
  • Github
  • Cloudwork
  • WordPress
  • Evernote

On the other hand, most of the integrations in Microsoft Planner are derived from Microsoft itself. Below is the list of integrations you can find in Microsoft Planner.

  • Microsoft 365
  • Microsoft Teams
  • Microsoft Sharepoint
  • Microsoft OneNote
  • Microsoft Excel
  • Microsoft Powerpoint
  • Microsoft Bookings
  • Microsoft Exchange
  • Microsoft Outlook

Related: Asana vs. Todoist

Supported platforms

Asana is available on all devices like Windows, Linux, Android, iPhone, iPad, Mac, Web-based platforms, and Windows Mobile. However, Microsoft Planner is only supported by Android, iPhone/iPad, web-based platforms, and Windows Mobile.


Microsoft Planner vs Asana Pricing
Microsoft Planner vs Asana Pricing

As Microsoft Planner is not available for personal accounts, it does not offer any free plans, nor you can sign up for a trial.

Asana, in contrast, provides a free plan called: Basic. Also, you can sign up for one of the premium plans and get a free trial.

Assana offers two types of paid plans. The premium plan costs $10.99 per month per user, and the business plan costs $24.99. The paid plans of Microsoft Planner start from $5 per user per month and extend up to $57 per user per month, depending on the plan. It provides a total of six paid plans.

Related: Trello vs. Evernote (2021)

Language compatibility

Asana is compatible with only a few languages like English, French, Portuguese, Japanese, Spanish, and German. On the other hand, Microsoft Planner extends language support in all the major languages like Chinese, Hindi, Russian, Italian, Dutch, Polish, Turkish, and Swedish, in addition to those supported by Asana.

Which one should be your choice?

As suggested by the Smart Scores and User Satisfaction index, Asana wins the battle with a smart score of 9.2 and user satisfaction of 96%. Microsoft Planner obtained a smart score of 8.8 and user satisfaction of only 92%.

In addition, comparing pricing options, customer support, and features of these two task management software confirms Asana as the winner with better pricing and customer service options.

Website: Microsoft Planner vs. Asana

Wrap up

The world is full of management tools. If you don’t like either, there are plenty of others to choose from. Anyway, the article Microsoft Planner vs. Asana covered the essential tools. I hope you found answers to your questions. Feel free to post your feedback in the comments and help me improve this article.

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