Being productive is helpful, no matter the work type. But having the right tool makes it easier. Finding a top-notch note-taking tool is essential for keeping track of upcoming actions and strategizing while taking notes.
This is why the article does an in-depth review of two note-taking apps: Notion and Dropbox. What are the differences? This is Notion vs. Dropbox Paper to help you decide.
What are both?
Notion is a project management app aiming to simplify note-keeping and documentation. It can be used for multiple purposes, but it is best suited for taking notes.
It uses blocks, where we add blocks as we progress. It supports over 50 types of blocks, making it an excellent program for task management, wikis, notes, etc.
Dropbox Paper is a collaborative program part of your Dropbox account. The main feature of Dropbox Paper is how it mimics a single sheet of paper.
There is no set length restriction, so you may add text as much as you like and include as many images and other files as you like.
The interface of Dropbox paper has various options. For instance, you may import images from your Dropbox storage or upload them from your smartphone to add them to your notes.
Both are fine with essential note-taking, but if you want advanced features, you see Dropbox Paper lagging.
In Notion, the forward-slash (/) will display blocks you can use to create your content. The following are some typical Notion options:
- Embed subpages
- To-do lists
- Small, medium, and large headings
- Lists with bullets, toggles, and numbers
- Link to an existing page
- Date or reminders
- Table of contents
- Inline equation
- Creating a board
- Mentions and comments
- Add a new or existing database
- Add images, audio, video, web bookmarks, code, and files
- Embed various integration services
- Change the text and background color
And here are some of the popular Dropbox options:
- Heading 1 and 2
- Mentions and comments
- Bold, italic, underline, strikethrough, highlight text
- Sticky Notes
- Image and media gallery
- Text Attributions
- Embed a video or Slideshare presentation
- Table of contents
- Link documents
- Annotate PDFs and other file types
- Data tables
- Numbered and bulleted lists
- Section breaks
- Code blocks
- Attach files from your Dropbox account
Notion has hundreds of templates to show its power. Many categories are available: Design, Student, Engineering, HR, Marketing, Personal, Product Management, Sales, and Support.
Most templates are free, but occasionally you see premium templates by influencers. You can view Notion’s full selection of templates on the templates page.
Like Notion, Dropbox Paper has a wide selection of free templates; some categories include Creatives, IT, Team, HR, Marketing, and more.
These templates, like Notion, are entirely editable and have all the features you’d need for a specific project with the appropriate sections to help you organize your work.
The selection of templates that Dropbox Paper offers can be viewed on the website.
Notion is available for Android, iOS, macOS, and the web. It also has an extension for Chrome and Safari. Dropbox Paper is available on iOS, Android, and web browsers.
Exporting is a part of the Notion vs. Dropbox battle. Both software packages allow us to export notes in different formats.
Notion supports PDF, HTML, and Markdown (MD) formats. You can choose to export the text or text with images and videos.
Dropbox Paper supports PDF and Markdown formats, but we get Microsoft Word format instead of HTML. Unlike Notion, it does not give us the option to include or exclude media.
Related: Obsidian vs. Notion
Notion is a massive app allowing you to have third-party integrations and widgets. Integrations improve Notion’s ability, whereas widgets are excellent additions to Notion blocks that are unavailable as default.
Some supported apps include:
- Google Drive
Regarding widgets, you can add timers, countdowns, charts, weather, and other kinds of info on any Notion page.
Check out my guide on the best free widgets for Notion if interested.
Dropbox Paper also supports plenty of apps as it is part of Dropbox. Directly, you can import files from Dropbox to Paper, but with the help of Dropbox, the tool can connect with:
- Google Workspace apps
- MS Outlook
Regarding collaboration, Notion enables us to invite members to our workspace directly via email. We can allow them to edit, comment, see, or fully access the workspace. There is also an option to share a public URL of a page with everyone.
With Dropbox Paper, you can share your notes with others through their email or by giving them a direct link. Anyone you share a note with can view or edit it, depending on the permission you grant them.
Table database block
Similar to Excel’s tables, Notion allows you to customize each column in this feature by customizing it to match the properties of your database. Menus, dates, numbers, and other information can be included.
Board database block
Board Database is a Kanban board-like layout provided by Notion. The templates for the content calendar, task list, and team tasks use this database by default.
Notion is a jack of all trades since it offers project management capabilities like task creation, time tracking, and more, making it possible to manage your notes and projects simultaneously.
You can use Notion to build a public webpage to share information with everyone. Using the share options, you can share and publish your information.
Dropbox Paper offers some extra features, such as:
- Create several independent projects, each with a deadline.
- Establish to-do lists and deadlines.
- For easy monitoring, keep track of all deadlines using a visual calendar or chart.
- Update documents on the project page.
- Edit papers in real time so everyone on the team can see them.
- The ability to in-page embed rich media from 29 websites and services.
Notion offers a free plan along with three paid plans. The free plan provides:
- Unlimited pages & blocks
- Share with five guests
- Sync across devices
Priced at $4 per month invoiced annually or $5 per month, you get the below options:
- Unlimited file uploads
- Unlimited guests
- 30-day version history
The Team plan is priced at $8 per month invoiced annually or $10 per month offering:
- Unlimited team members
- Collaborative workspace
- Sharing permissions
- Admin tools
The Enterprise plan provides:
- SAML SSO
- User provisioning (SCIM)
- Advanced security & controls
- Unlimited version history
Dropbox Paper, on the other hand, is free to use. You, however, need a Dropbox account. It offers a few premium plans, but those do not provide any additional benefits to Dropbox Paper.
Notion vs. Dropbox Paper
Selecting one that meets your needs can be difficult with so many note-taking applications. We hope this Notion vs. Dropbox paper article has made it easier for you to pick between the two.
Please let me know what you think of both in the comments and share it with others.