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nTask vs. Todoist

nTask vs. Todoist

I have used many task management apps, and indeed, nTask and Todoist are two of the best. Individuals and teams can benefit from both, but of course, you won’t use both. The article covers the debate of nTask vs. Todoist to help you find the ideal app for your needs.

Quick overview

Both are task and project management programs to create, assign, view, and complete tasks. nTask is more task monitoring app suitable for teams, whereas Todoist is a standard task management app to create and complete tasks.


Being in the same industry, you find many similar features. Both offer to add priorities, subtasks (to-do lists), descriptions, files, kanban style boards, comments, and even add other members.

nTask uses start and end time for a task, while Todoist uses task due time and date. nTask also supports sending mobile, web, and email notifications, while Todoist has this option on the premium plans.

Below are some of the free features that differentiate nTask from Todoist.


nTask Overview

Extended file storage limit: nTask offers a 100 MB storage limit, while you only get 5 MB in Todoist.

Time tracking: The app supports tracking task time to see the time spent on the task.

Add meetings: Along with the task support, adding meetings is possible.

Calendar view: The tasks can be seen in a calendar view. The option is premium on Todoist.

Timesheet: You can see the time spent on each task on the timesheet screen.

Add issues: Like meetings, you can add issues and assign them to users.

No task limit: Todoist supports 300 tasks per project, while nTask has no limits.


Todoist Overview

Projects: Todoist offers to add projects, while projects are premium on nTask. However, nTask supports adding teams and workspaces, which can work as projects.

Productivity and goals: As you complete tasks, goals are completed, and the productivity scale increases. This helps you stay productive.

Filters: Filters can find tasks you need quickly. Filters contain queries, and if used properly, those can save a lot of time. The free plan offers to add up to three filters.

Task history: You can see who did what in each task to track task activity.

Task delay till tomorrow: A task’s due date can be changed to tomorrow by dragging and dropping it to the bottom of the screen. This works on desktop and in the today section.

Email tasks: The feature is a bit tricky, but you can email tasks if you don’t have access to the app.

Quick add: Todoist supports adding task data without actually adding it. You can set tomorrow the due date by adding tmr at the title’s end. Priorities and dates can be added too.

Related: nTask vs. ClickUp

nTask vs. Todoist: Integrations

Integrations on nTask
Integrations on nTask

Todoist has this round because it offers a wide range of plugins. nTask claims to have thousands of apps, but the plugins dashboard only shows seven:

  • Slack
  • Microsoft Teams
  • Zapier
  • Zoom
  • Google Calendar
  • Outlook
  • Apple Calendar

All are available on the free plan. Todoist comes with 67 integrations, and you can connect any for free. Some of those are:

  • Toggl Track
  • Zapier
  • Slack
  • Pro Backup
  • Outlook
  • Zoho Mail


nTask, as mentioned, offers to add teams and workspaces, and you can add up to 5 team members per team. Todoist also supports adding up to 5 people per project. The basic options such as assigning tasks and commenting are available in both.

Related: Todoist vs. Microsoft To Do

Kanban boards

Both offer to see kanban-style boards, but nTask does not offer this feature for free. Todoist allows the creation of sections, and tasks can be added to a section. The Kanban board view then uses sections to display lists and tasks.

Signing up

Both ask for your email and password, but Todoist’s process is quicker. nTask requests you to add your email, and after inserting your email, you click on the link and set a password.

The last step is adding the organization details. Although you can skip it, it comes with over ten questions. You also have the option to use your Google account to sign up.


Todoist Android App
Todoist Android App

This round of nTask vs. Todoist goes to the latter. nTask can be installed on iPhone and Android devices, but that is all.

Todoist is available on Windows, Mac, Linux, iPhone, Android, Apple Watch, and Wear OS devices. It also comes as an add-on for Gmail and Outlook.

Pricing plans

nTask vs Todoist
Pricing Comparison

Although the free plans are enough for beginners, experienced users need more power. This is where the premium plans come into effect.

nTask has two options: Premium and Business. The former plan costs $3 per month, and the latter costs $8. Both are paid yearly, but the monthly subscriptions cost $4 and $12 per month respectively.

Both subscriptions offer to create projects and boards. The business plan has organization-specific features, such as permissions, advanced reporting, and custom roles. You also get 10 GB of file storage compared to 5 GB on Premium.

Todoist also has two premium plans: Pro and Business. You can subscribe to the Pro plan for $3 per month by paying yearly. The month-to-month subscription costs $4. It offers advanced features, including:

  • 300 active projects
  • 25 users per project
  • 100 MB upload limit
  • Reminders
  • Unlimited task activity

The Business plan offers to manage 500 projects, add 50 users per project, team inbox, and admin options. Each team member will pay $5 per month (yearly) or $6 per month.

Which one is for you?

Both work a bit differently. nTask is more for teams. Individuals can use it too, but as an individual, I believe Todoist will suit you better.

Both are fine for teams, but I want to go more towards nTask because it supports tracking events and issues.


Alright, this is where I and you part ways. Unless you want to browse another blog post listed below, feel free to share this nTask vs. Todoist article with your friends to help them understand the difference.