Whether in a big team or working independently, a task management tool is essential to get things done correctly. Two of those project management programs are Trello and Todoist. This article will investigate both and help you decide between Trello vs. Todoist.
Trello vs. Todoist: The difference
Trello is a project management app that tracks the journey of tasks as they move through different phases, while Todoist is a standard to-do app to create, assign, and complete tasks.
Todoist, by default, shows you the task list, where you add tasks, due dates, task priorities, descriptions, task repetition, and activity. You can enable the kanban style view (we explore this feature below).
Trello is more than just a to-do app. The app’s interface is Kanban-style, which is the only view it has.
So, the Kanban boards have lists and cards. The lists are the columns, and under each list, you see cards. For example, a list can be In Progress (for all tasks in progress).
The tasks are moved from one list to another; This is the basic idea of Kanban boards, which Trello masters.
Todoist also supports this feature. To organize tasks, you create sections and add tasks under those sections. The kanban view uses sections to display lists and tasks as cards.
Trello supports inviting people to the whole board. Added people can also be assigned to specific cards. You can’t add people to particular cards (who don’t have access to the board). Also, there is no limit on users.
When you add someone to a board, “normal” access permission is assigned, but you can change that to admin to give them full access (removing members and changing settings, etc.).
Todoist also supports collaboration to assign users to a task and work together, but the free plan only supports five users.
Here are the features specific to Trello. The list explains each feature. You can also watch the video to see it in action.
Card description: You can add a description to remember card details later.
Card labels: The card labels are to show the card’s stage. The label text with color is displayed on the main interface.
Comments: You can comment under each task.
Mentions: The comments support mentions. You can mention users when you move cards. For example, the review team can be notified when the card is moved to the review list.
Checklist: Cards support checklists (like subtasks). The checklist data is visible on the main interface.
Task due date: You can set the tasks’ due dates.
Due date reminders: Get reminders on or before the due date of a task.
Attachments: Upload files directly to cards.
Card activity: See who did what in the card’s activity section.
Filters: Filter cards with the same due date, label, and assigned members in one location.
This is where you find the Todoist features.
Task description: Add task details and notes.
Subtasks: Tasks support subtasks (like checklists in Trello).
Projects: Projects help you organize your work. You can add users to specific projects.
Task history: Like Trello, you can see who did what.
Goals and productivity: A way of rewarding yourself when you complete tasks.
Priorities: Red, orange, blue, and white flags to prioritize tasks. The color of the checklist circle changes to the assigned priority color.
Email tasks: If you don’t have the app, you can email tasks from your email app.
Labels: The searchable labels help you see the same tag tasks in one location.
File attachments: Like Trello, files can be uploaded in the task section.
Quick add: You can quickly set due dates, times, and priorities by adding keywords in the task title. For example, adding p1 in the title sets the priority to important.
Task comments: Todoist supports task comments like Trello.
Mention: The same mentioned feature is available here. Mention users to remind them of their tasks.
Filters: Filter tasks to see tasks with specific tasks in one location. For example, all tasks with the same priority. The free app supports three filters.
Related: Trello vs. Evernote
Both support Windows, macOS, Android, iOS, Chrome, and Firefox. Trello is available on Edge and Firefox, while Todoist supports Linux and Apple Watch. You also get a Todoist Gmail add-on and Outlook add-in.
Regarding integrations, Trello wins the round. The app comes with over 250 apps to integrate. Some of the power-ups include:
- Microsoft Teams
There is no limit on power-ups. There used to be one per board, but that limit is no longer in effect. Todoist also comes with third-party apps. Some of the apps are:
- Google Calendar
- Google Chrome
There is no limit on integrations on the free account. You can also create your integrations and submit them for review in both apps.
Task automation is an advanced feature of Trello. With automation tools, you can leave some tasks to AI. For example, you can set a button to send a card to a list without dragging and dropping it. There are many automation types, and the official post talks about many.
Other than automation, Trello already uses AI to automate tasks. For example, if you create the same checklist for a few tasks, it starts suggesting that checklist.
Another benefit Trello brings is template usage. It offers several free templates for you to work without wasting time creating the board first. You also might be interested in checking out the best template in each category.
Also consider reading: Google Keep vs. Trello
The last section of Trello vs. Todoist is their pricing. Both are subscription-based tools. Trello comes in below plans:
The free plan supports unlimited cards, members, power-ups, storage, and activity logs. There is a 10 MB limit per file, which is increased to 250 MB in the standard plan. You can also create ten boards in the free subscription, and this limit is removed in the standard plan.
Other features of the standard plan include single board guests and 1,000 workspace commands per month.
The premium plan is the most popular offering dashboard, timeline, workspace table, maps, and calendar views. You also get admin tools along with priority support.
The enterprise plan is for big companies with members from 25 to 5000. The price per user adjusts according to the total users.
The standard plan costs $5 per month, while you pay $10 per month on the premium plan.
Todoist, on the contrary, comes in three plans: Free, Pro, and Business. The free plan allows up to five active projects, five collaborators per project, three filters, and 1-week activity.
The Pro subscription costs $4 per month on its annual plan, and you can create up to 300 projects. Other than that, you can add 25 users, create 150 filters, and set reminders.
The business plan gives access to 50 collaborators, team inbox, team billing, and adding roles and tools. The subscription costs $7 on the yearly plan.
What’s the final choice
If you want a to-do app, Todoist is the best. Trello is much more advanced and will benefit those working on projects and keeping track of the project data.
Trello vs Todoist: Websites
This is it for this Trello vs. Todoist comparison. Feel free to share your thoughts in the comments box. Also, please share suggestions and ideas to improve this article.