Whether in a big team or working independently, a task management tool is essential to get things done correctly. Two of those project management programs are Trello and Todoist. In this article, we will investigate both and help you decide between Trello vs Todoist.
Trello vs. Todoist: Introduction
As mentioned, both are project management tools that allow you to create tasks, schedule them, assign them, and get things done smartly. Trello is used by individuals (like me) and companies like Adobe and PayPal. Todoist contrarily is used by individuals and small businesses.
- Lists and cards: Create lists and then add cards to those lists.
- Card features: Add labels, due dates, checklists, descriptions, attachments, cover, and members to cards.
- Labels: Create labels with colours and display them next to the card.
- Templates: Browse from several templates to create your perfect board.
- Task and sub-tasks: Add tasks and sub-tasks to manage complex tasks.
- Goals: Daily and weekly goals to reward yourself.
- Priorities: Red, orange, blue, and white flags to prioritise tasks. The colour of the checklist circle changes to the assigned priority colour.
- Filters and labels: Automatically created filters and created labels are visible in the left panel.
- List and board view: Switching from list view to board and visa versa is possible.
- Activity history: In Trello, you can see the board activity history, while in Todoist, you can see the task’s activity (1-week activity in Todoist’s free plan).
- Attachments: Trello supports attaching files from your computer and cloud, while you can add files to comments in Todoist. Trello also supports files in comments.
Related: Trello vs. Evernote (2021)
Trello supports inviting people to the whole board. Added people can also be assigned to specific cards. You can’t add people to particular cards (who don’t have access to the board). Also, there is no limit on collaborators.
When you add someone to a board, “normal” access permission is assigned, but you can change that to admin to give them full access (removing members and changing settings etc.).
Todoist also supports collaboration, but one can only add five users per project on its free plan.
Both support a wide range of platforms, including Windows, macOS, Android, and iOS. Todoist is also available for Linux based computers, but installing requires following the instructions on their website.
Also consider reading: Asana vs. Todoist (2021)
Regarding the total integrations, Trello wins the round. The app comes with over 250 apps to integrate. Some of the power-ups include:
- Microsoft Teams
There is no limit on power-ups. There used to be one per board, but that limit is no longer in effect. Todoist also comes with third-party apps. Some of the apps are:
- Google Calendar
- Google Chrome
There is no limit on integrations on the free account. You can also create your integrations and submit them for review in both apps. Plugins are then published on their websites for others to use.
Automation is one of the advanced features of Trello. Automating tasks allows doing multiple activities with one click. For example, you can create a button to add a checklist with a list of items. Setting up automatic tasks takes time and knowledge, but once you understand how it works, you can do many things in one click.
The last section of Trello vs. Todoist is their pricing. Both are subscription-based tools. Trello comes in below plans:
The free plan supports unlimited cards, members, power-ups, storage, and activity logs. There is a 10MB limit per file, which is increased to 250MB in the standard plan. You can also create ten boards in the free subscription, and this limit is removed in the standard plan.
Other features of the standard plan include single board guests and 1,000 workspace commands per month.
The premium plan is the most popular offering dashboard, timeline, workspace table, maps, and calendar views. You also get admin tools along with priority support. The enterprise plan is for big companies with members from 25 to 5000. The price per user adjusts according to the total users.
The standard plan costs $5 per month, while you pay $10 per month on the premium plan.
Todoist, on the contrary, comes in three plans: Free, Pro, and Business. The free plan allows five active projects, five collaborators per project, three filters, and 1-week activity. The Pro subscription costs $4 per month on its annual plan, and you can create up to 300 projects. Other than that, you can add 25 users, create 150 filters, and set reminders.
The business plan gives access to 50 collaborators, team inbox, team billing, and adding roles and tools. The subscription costs $7 on the yearly plan.
Also consider reading: Google Keep vs. Trello
What’s the final choice
Both are similar in most ways. Trello is an application to create project tasks and assign team members to those tasks. The tool keeps data of all tasks from beginning to end. Todoist, on the other hand, is a checklist app that offers extended features to finish work and move to the next one. It saves the past data, but its main focus is the projects and tasks you presently work on.
Trello vs Todoist: Websites
This is it for this Trello vs. Todoist comparison. Feel free to share your thoughts in the comments box. Also, please share suggestions and ideas to improve this article.