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Trello vs. Todoist

Trello vs. Todoist

Whether in a big team or working independently, a task management tool is essential to get things done correctly.

Two of those project management programs are Trello and Todoist. This article will investigate both and help you decide between Trello vs. Todoist.

Trello vs. Todoist: The difference

Trello overview video

Trello is a project management app that tracks the journey of tasks as they move through different phases, while Todoist is a standard to-do app to create, assign, and complete tasks.

Regarding project management options, Trello is more than Todoist, but as Todoist is specific to tasks, we find more to-do features than Trello.

Todoist, by default, shows you the task list, where you add tasks, due dates, task priorities, descriptions, task repetition, and activity. You can enable the Kanban view (the topic is covered below).

Interface

Todoist overview video

Trello’s main interface is the Kanban view, where we see boards (projects), lists (phases), and cards (tasks).

Under lists, we add cards, and each card comes with many options, such as a description, checklist, attachments, etc.

Todoist has a few views. The most common are Today, Inbox, and Upcoming.

Today shows your task list due today, and your inbox displays all upcoming tasks across all projects. The upcoming screen comes with a weekly view of due tasks.

Kanban-style boards

Trello only comes with the Kanban-style view, but we can enable this option in Todoist.

To see the board, we create sections and add tasks under each section. The kanban view uses sections to display lists and tasks as cards.

Related: Todoist vs. Any.do

Platforms

Both support Windows, macOS, Android, iOS, Chrome, and Firefox. Trello is available on Edge and Firefox, while Todoist supports Linux and Apple Watch.

You also get a Todoist Gmail add-on and an Outlook add-in.

Reminders

This is where Trello gets the win. The program lets you set reminders for free. Todoist does not offer reminders in its free plans.

Trello sends reminders to everyone assigned to the task. It also has some quick options, such as remind 5 minutes before the due time, remind two days before, etc.

Main features

Trello

Trello Software Interface
Trello Interface

Card description: You can add a description to remember card details.

Card labels: The card labels are to show the card’s stage. The label text with color is displayed on the main interface.

Comments: You can comment under each task.

Mentions: The comments support mentions. You can mention users when you move cards. For example, the review team can be notified when the card is moved to the review list.

Checklist: Cards support checklists (like subtasks). The checklist data is visible on the main interface.

Task due date: You can set the tasks’ due dates.

Due date reminders: Get reminders on or before the due date of a task.

Attachments: Upload files directly to cards.

Card activity: See who did what in the card activity section.

Filters: The section lets you filter cards with the same due date, label, and assigned members in one location.

Todoist

Upcoming To-Do List in Todoist
Todoist | Upcoming To-Do List

Task description: Add task details and notes.

Subtasks: Tasks support subtasks (like checklists in Trello).

Projects: Projects help you organize your work. You can add users to specific projects.

Task history: Like Trello, you can see who did what.

Goals and productivity: A way of rewarding yourself when you complete tasks.

Priorities: Red, orange, blue, and white flags to prioritize tasks. The color of the checklist circle changes to the assigned priority color.

Email tasks: If you don’t have the app, you can email tasks from your email app.

Labels: The searchable labels help you see the same tag tasks in one location.

File attachments: Like Trello, files can be uploaded in the task section.

Quick add: You can quickly set due dates, times, and priorities by adding keywords in the task title. For example, adding p1 in the title sets the priority to important.

Task comments: Todoist supports task comments like Trello.

Mention: The same mentioned feature is available here. Mention users to remind them of their tasks.

Filters: Filter tasks to see tasks with specific tasks in one location. For example, all tasks with the same priority. The free app supports three filters.

Collaboration

Trello supports inviting people to the whole board. Added people can also be assigned to specific cards. You can’t add people to particular cards (who don’t have access to the board). Also, there is no limit on users.

When you add someone to a board, “normal” access permission is assigned, but you can change that to admin to give them full access (removing members and changing settings, etc.).

Todoist also supports collaboration to assign users to a task and work together, but the free plan only supports five users.

Integrations

Regarding integrations, Trello wins the round. The app comes with over 250 apps to integrate. Some of the power-ups include:

  • Automate.io
  • Countdown
  • Slack
  • Jira
  • PageProof
  • Gmail
  • Microsoft Teams

There is no limit on power-ups. There used to be one per board, but that limit is no longer in effect. Todoist also comes with third-party apps. Some of the apps are:

  • Airmail
  • Alexa
  • Google Calendar
  • Slack
  • Zapier
  • Google Chrome
  • Automate.io

There is no limit on integrations on the free account. You can also create your integrations and submit them for review in both apps.

Extra features

Trello automation

Automation in Trello
Automation in Trello

Task automation is an advanced feature of Trello. With automation tools, you can leave some tasks to AI.

For example, you can set a button to send a card to a list without dragging and dropping it. There are many automation types, and the official post talks about many.

Other than automation, Trello already uses AI to automate tasks. For example, if you create the same checklist for a few tasks, it starts suggesting that checklist.

Templates

1-on-1 Meeting Template Todoist
1-on-1 Meeting Template

Both apps offer free templates. Trello offers several free templates for you to work without wasting time creating the board. You might be interested in checking out the best template in each category.

The templates on Todoist are new, but we find many free-to-use templates. Some of those include:

  • 1-on-1 Meeting
  • Class Planning
  • Deep Work
  • Disconnect from Tech

Related: Google Keep vs. Trello

Pricing

Trello vs Todoist
Pricing

The last section of Trello vs. Todoist is their pricing. Both are subscription-based tools.

Trello’s free plan supports unlimited cards, members, power-ups, storage, and activity logs. The plan has 10MB per file and ten board limits.

Standard plan features include unlimited boards, a 250MB file upload limit, and 1000 workspace commands per month.

It costs $5 per user monthly on the annual contract or $6 per user.

The Premium plan offers dashboard, timeline, workspace table, map, and calendar views. You also get admin tools along with priority support.

The plan costs $10 monthly or $12.5 on the month-to-month plan.

The Enterprise plan is for big companies with members from 25 to 5000. The price per user adjusts according to the total number of users.

Todoist, on the contrary, comes in three plans: Free, Pro, and Business. The free plan allows up to five active projects, five collaborators per project, three filters, and one week of activity.

The Pro subscription costs $4 per month on its annual plan, and you can create up to 300 projects. Other than that, you can add 25 users, create 150 filters, and set reminders.

The business plan gives access to 50 collaborators, team inbox, team billing, and adding roles and tools. The subscription costs $7 on the yearly plan.

What’s the final choice?

Todoist is a to-do app that lets you create and complete tasks as you go. Todoist is best for groceries and your individual projects.

Trello is a project management app for bigger projects and tasks. If you have a project that will take weeks or months to complete, you should use Trello for that project.

Trello vs. Todoist: Websites

Conclusion

This is it for this Trello vs. Todoist comparison. Feel free to share your thoughts in the comments box. Also, please share suggestions and ideas to improve this article.