With new remote environments, project management tools have become more popular. Two of those apps are Wrike and Notion. Wrike is a project management program that helps users track and coordinate their projects, while Notion is a one-stop destination to write notes, add tasks and organise work.
These applications look similar but aren’t. So, what are both, and which one should you be using? Let’s find out in the Wrike vs. Notion article.
Although I believe that if you searched for the term Wrike vs. Notion, you probably know what both are. But, just in case you don’t, here is what both are.
Wrike is a project management tool that uses spaces and folders to organise your projects. When you add a project, it asks for the start date, end date, people in the project, and default project view. Depending on the view selected, you see options on the project interface. The tool also separates personal and team dashboards to make it easier to use it.
Notion is a note-taking app, but you can use it for many things because of the way it works. It supports and offers blocks. The app supports over 50 blocks. Some block types are:
- to-do list
- embed audio, videos, maps, tweets etc
- rich text tools
Notion is a multi-level note-taking app. You can create new notes under blocks. For example, adding a calendar block allows adding notes to each day of that calendar.
Also read: Slite vs. Notion (2021)
Both applications are available on Windows PC, macOS, iOS, Android, and web. They can also be accessed via all the major browsers (Chrome, Safari, Firefox).
To sign up on Wrike, you need your email. Once done, you can create an account by entering some personal details. After that, you get options to customise the app and invite team members, but those tasks can be completed later.
In comparison, Notion also asks for your email address. The tool supports single sign-on via your Google or Apple account.
Once signed up, you can create a workspace either for personal use or for the team. You can also invite other teammates to work on notes.
Wrike is one of the easiest tools to manage the work along with team members. Let’s look at some of its features:
- Create spaces to separates projects
- Add folders to spaces to organise projects
- Create team and personal projects
- Templates to get started
- File, tasks, reporting, and sharing with others
- 400+ integrations to power your team (premium plans required for some integrations)
On the other hand, Notion is a tool to write, plan and organise notes. Some of its features are:
- Activity dashboard
- Integration (Beta)
- File attachments and sharing
- Quick notes
- Personalised tasklist
- Templates for different note types
- Document storage
- Content management
- Create sub-tasks
- Comment and mention people on a block
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Wrike offers over 400 apps and integrations. Some integrations are free, while for some, you need one of the premium plans. Some of the apps are:
- Google Drive
- Microsoft Excel
Notion, on the contrary, offers a handful of integrations to connect with your notes. The Notion API is also available to install other integrations. The process is technical, and one must be the admin of a workspace to create integrations. Some of the integrations installed through API are Zapier, Automate.io, Typeform, and Discord. Let’s learn about a few of those:
- Zapier helps in automating your work. It is designed to transfer data from different web apps. It supports over 3000 apps, and some of the apps are Slack, Google Sheets, Zoom, and MailChimp.
- Typeform helps to conduct surveys and collect responses.
- Automate.io is an integration platform through which 200+ apps can be integrated with Notion.
Pricing and Plans
Wrike offers four plans. The free plan is suitable for teams getting started. It offers 2GB of storage per user, some integrations, and task and sub-task management options.
The starting premium plan is Professional costing $9.80 per user per month. The plan is for actively growing teams looking for extended options. The plan, apart from the free plan, offers access to more productivity integrations and shareable dashboards. The maximum limit of users in this plan is 200.
The third plan, called Business, costs $24.80 per user per month. Some additional benefits of this plan are 5GB storage per user up to 200 automated actions, custom fields, time tracking and user audit report.
The last plan is Enterprise offering additional management tools, including single sign-on, password policies, and custom access roles. Each user also gets 10GB of cloud storage. The team must contact Wrike’s sales team to get prices.
Notion also offers four plans mainly: Personal, Personal Pro, Team, and Enterprise.
- Personal: This free plan can help in organising tasks. You get various options, including 5GB file upload, five guests, API beta, bulk export etc.
- Personal Pro: Along with the benefits of the Personal plan, you get options for unlimited file upload, unlimited guests, and 30 days version history. It costs $4 per month, but students and teachers can access it free.
- Team: This plan is designed for teams and along with the personal plan benefits, you enjoy collaborative workspaces, advanced permissions, and some admin tools. It costs $8 per user per month, but like the personal plan, students and educators can get some discount.
- Enterprise: Like Wrike, the Enterprise plan is for teams of hundreds of people. You get single sign-on, advanced security, and a dedicated manager.
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Both applications are good in their way. Depending on your work, one can benefit more than the other. Wrike is a project management tool to create projects and tasks and mark them as done. Notion is a note-taking app with many blocks and team tools.
So, if you need more of a management tool, then go with Wrike, and if you need a note-taking software with some management options, then go with Notion.
Anyway, we end this article Wrike vs. Notion here. Please let me know your final choice in the comments and help others decide.