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Box vs Microsoft OneDrive (2022)

Box vs Microsoft OneDrive (2022)

Cloud storage is a growing industry. You might have heard of some popular services, and two of those are Box and OneDrive. With advanced sharing options and security features, a battle like Box vs Microsoft OneDrive is typical. Let’s delve into this comparison and help you decide.

Which is better?

Box brings the features of both Google Drive and OneDrive. Plus, built-in tasks and notes make it the ultimate cloud storage platform. OneDrive is only integrated with Microsoft tools and may help those who already use Microsoft products.

Platforms

You can download Box on Windows PC, macOS, Android, and iOS devices. The online version is also accessible on popular browsers. Like Box, OneDrive is available on all mentioned OS. It’s also available on Xbox One and Windows Phone devices.

Both create a new folder in the navigation pane on Windows PC and Mac devices to efficiently access and share files without going to the websites.

Storage

This is where Box takes the cake. Box comes with 10 GB of storage for free. Microsoft OneDrive, in contrast, offers 5 GB of free storage on all platforms. However, Microsoft, from time to time, partners with other tech companies to offer more free storage for a limited time.

Security

Both claim to have strong security protocols to protect your files. Box has enterprise-grade servers that are monitored every day. The program also uses 256-bit AES encryption to encrypt files online.

OneDrive, on the contrary, uses a “zero-standing access” system that protects your data even from Microsoft employees. It also uses 256-bit encryption on each file.

Furthermore, on OneDrive, each file is scanned before being saved on the server. The physical servers are also isolated, and only a few personnel have access to them.

Supported files

Both support uploading, downloading, and opening of many common files. Box opens standard image formats and some vector files.

OneDrive can open image files, but it does not support many vector files. I also tested RAW files, and both could not open those.

Regarding video files, again, both support the ordinary one. You can’t open MKV files in either. However, many document files, including DOCX and PDF, can be opened.

You might think that Microsoft OneDrive is integrated with Office apps, but Box also supports Office apps. In fact, creating a document in Box is quicker.

You can go to the upload section and create a new Word, PowerPoint, or Excel file. The tool is also integrated with Google Workspace (Docs, Slides, and Sheets), missing in the opponent.

Related: Sync.com vs. Microsoft OneDrive

Box vs OneDrive: Sharing

Sharing Files on Box

The common sharing options are found in both. I shared many files in this Box vs OneDrive battle and found that in the free plan, both offer similar features. You can:

  • send links to emails
  • set link permissions (edit and view)
  • Create a public link with link permissions

OneDrive comes with an additional message box to add text for the receiver.

Trash

Deleting and Restoring Files on OneDrive

Trash is one of the important factors in both. Like link sharing, both have almost the same features. The deleted files are kept for 30 days by default.

On Box, account admins of business and above plans can change this period. OneDrive takes a similar approach where Office admins can change this date.

OneDrive recycle bin size is 5% of the total size, while Box does not mention the total size, so my understanding is that there is no limit. Also, Box comes with a filter to only search in the trash folder, while this option is missing in OneDrive.

Finally, the bin storage does not count towards your account’s storage.

Related: Google Drive vs. Photos vs. One

Additional tools

Box

Notes: You can save notes while working. The feature, along with rich text editing, comes with several templates.

Tasks: You can create tasks to manage your work. The tasks option is not as advanced as some tasks apps, but it’s good enough to do simple work.

No limit on sharing: OneDrive limits sharing of files on its free plan. Box does not limit on sharing of files.

Shared icon: The drive shows a shared icon to help you see all the shared files.

Offline files: You can access files offline on desktop and mobile devices.

OneDrive

Personal vault: It’s a folder to password-protect your files. The free plan only supports a maximum of three files.

Photos section: You can see and view all drive photos in one location.

Auto camera upload: You can enable the camera upload on your phone, and OneDrive will automatically save files online as you take photos and record videos.

Memories: It’s not as advanced as some other apps, but the OneDrive app on mobile sends push notifications for old media.

Offline access: Like Box, access files offline on desktop computers and mobile phones.

New file icon: You see a small icon on the top of the file icon of newly uploaded files.

Integrations

Box has over 1500 integrations. From email services like Gmail and Outlook to management apps like Slack and Zoom, you find integrations for many services.

OneDrive also supports plugins. The app is already integrated with Office web apps, but you find:

  • Zoom
  • Zapier
  • Docusign
  • AppSheet

With the help of Zapier, OneDrive supports hundreds of apps.

Premium and plans

Box vs Microsoft OneDrive
Box vs Microsoft OneDrive Pricing

The free plan of Box has:

  • 10 GB of cloud storage
  • 250 MB upload limit
  • 1 file version
  • 2-factor security

Box only comes with one individual plan Personal Pro, which costs $11.5 per month. The plan comes with:

  • 100 GB storage
  • 5 GB upload limit
  • 10 file versions
  • Advanced link permissions and link expirations

The Business plan, which is for teams, costs $5 per month per user for at least three users. It has the same options as the personal pro, except you get a 2 GB file upload limit.

Other than those two, they offer business, business plus, enterprise, and enterprise plus subscriptions.

OneDrive contrarily has a still plan titled OneDrive 100 GB, which, as the name suggests, offers 100 GB storage. It costs $1.99 per month or $19.99 per year.

The personal 365 plan offers OneDrive 1 TB storage and Office apps for PC. You pay $6.99 per month or $69.99 per year to subscribe. The plan has some additional options like:

  • expiring shared links
  • Unlimited personal vault (up to your storage)
  • Password-protected sharing
  • Increased sharing limit

The family plan of 365 is also available with the same features supporting six independent computers. The plan costs $9.99 per month or $99.99 per year.

In conclusion

I have been using OneDrive for a long time, while I have just put my hands on Box, and I already believe that Box has overtaken OneDrive. Box has all the features you need, and it offers 10 GB of free data.

Moreover, it comes with features like notes, tasks, and the support for Google Workspace to offer all the options a user needs.

Anyway, Box vs OneDrive covered many essential factors. I hope it helped you select the best tool. Please take a moment to share your thoughts below and help others decide.

Box vs Microsoft OneDrive: Links