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Todoist vs. Microsoft To Do

By Author Madhsudhan Khemchandani

Posted on Last updated:

Categories Comparison

Todoist vs. Microsoft To Do

Todoist has come a long way, but other apps are also here with some amazing features. Microsoft has its own To Do app for tasks.

What will happen when we compare the two? This is the ultimate Todoist vs. Microsoft To Do comparison to help you decide.

Table of Contents hide
1 The difference
2 Features
2.1 Todoist
2.2 To Do
3 Platforms
4 Integrations
5 Pricing
6 Which one is for you
6.1 Todoist vs. Microsoft To Do: Links
7 Summary

The difference

My Day in Microsoft To Do
My Day in Microsoft To Do

Todoist is an advanced task management program offering to create and complete tasks, whereas Microsoft To Do is a simple to-do app with reminder and My Day features to help you get things done quickly.

Features

Both have so many similar features. Here is what you find in both apps:

  • Tasks and descriptions
  • Task due dates
  • Task reputation
  • Projects
  • Collaboration
  • Task assigning

The below sections cover the specific unique options offered by both.

Todoist

Todoist Overview

Task priority: You can prioritize tasks by applying priorities. Priorities (four by default) change the task’s color so that the most important ones are visible even in the crowd. The P1 tasks are in red, while the P2 tasks are in orange.

Sections: You can create sections and add tasks under each section. Sections help organize tasks, especially in a project.

Task comments: You can add comments to a task. The comment feature can also be used to notify anyone in the project.

Kanban boards: With the help of sections, you can change the list view of tasks to a Kanban-style board. See an example video.

Goals: Todoist tracks tasks and shows goals. The app also tracks your overall performance and calculates your productivity level.

Quick add: The quick add feature uses natural languages to automatically set task details. For example, if you type “3 pm” after the task’s title, the app automatically sets the due time to 3 pm. This also works for days, priorities, and more.

Activity history: The feature specific to Todoist is seeing the task activity.

Filters: Filters manage your workflow. You can create new filters, but the app does not allow attaching filters to tasks. Those automatically find tasks based on the settings you provide while creating them.

Quick delay: On desktop computers, you move the task to tomorrow by dragging it to the bottom.

Calendar integrations: Todoist can be integrated with the common calendars, including Google and Microsoft Calendars.

Related: TickTick vs. Todoist

To Do

Microsoft To Do Overview

Reminders: You can set reminders for tasks. This feature is available in Todoist but only in the premium plans.

My day: The main interface is the “My day” section when you open the app. Here you can quickly add tasks due today.

Important tasks: Like priorities, To Do can make a task important. Those tasks are displayed in a separate section called “Important.”

Platforms

Both support desktop computers, standard browsers, and mobile platforms. Todoist is offered on Linux OS too.

Todoist can be downloaded from the official website on Windows PC, whereas To Do is available on Microsoft Store.

Related: Trello vs. Todoist

Integrations

This section is more specific to Todoist because it supports over 65 apps to connect for free. Some of the popular integrations include:

  • Toggl Track
  • Slack
  • Zapier
  • Evernote
  • Jira
  • Zoho Mail

It may only support 65, but the automation tool Zapier can connect Todoist with hundreds of productivity apps, so in all, you have many options.

Microsoft To Do is integrated with other Microsoft apps, so it becomes easier if you use Outlook and Microsoft Calendar, but that’s pretty much it.

Pricing

Todoist Pricing and Plans
Todoist Pricing

As mentioned, Todoist is freemium, while To Do is free. In this section of Todoist vs. To Do, we look at the premium plans of Todoist.

The free plan comes with all the features mentioned above, but the app is limited to the following:

  • Five active projects
  • A maximum of five people per project
  • Five MB file upload limit
  • Three filters at maximum
  • 1-week activity history

The premium plan called Pro can be subscribed to monthly for $5. You can also pay $4 per month on the annual contract. The plan extends the functionality of the free plan and offers:

  • 300 project limit
  • 25 people per project
  • 100 MB upload limit
  • 150 filters
  • Reminder feature
  • No limit on activity history
  • Auto backups
  • Themes

The upper-hand plan, Business, costs $6 or $5 if paid yearly and offers additional features. This plan suits teams and groups.

Which one is for you

You should go with To Do if you want a simple app for personal or work projects.

Todoist is for individuals and teams but is more focused on the commercial side of things. If to-do is important to your business, you can get Todoist. However, the free plan has limited options.

Todoist vs. Microsoft To Do: Links

Todoist
Microsoft To Do

Summary

I have used both, and I can say in this Todoist vs. Microsoft To Do that both will work fine.

Microsoft To Do integrates with Microsoft Calendar and other Microsoft apps, whereas Todoist supports other calendars benefiting in this part.