Todoist has come a long way, but other apps are also here with some amazing features. Microsoft has its own app for people with a Microsoft account. What will happen when we compare the two? Let’s find out in Todoist vs. Microsoft To Do article.
Both are task-management apps. Todoist is an advanced program offering to create projects, whereas Microsoft To Do is a simple to-do app with reminder and My Day features to help you get things done easily.
Task priority: You can prioritise tasks by applying priorities. Priorities (four by default) change the task’s colour so that the most important ones are visible even in the crowd. The P1 tasks are in red, while the P2 tasks are in orange.
Sections: You can create sections and add tasks under each section. Sections help organise tasks, especially in a project.
Task comments: You can add comments to a task. The comment feature can also be used to notify anyone in the project.
Kanban boards: With the help of sections, you can change the list view of tasks to a kanban style board. See an example video.
Goals: Todoist tracks tasks and shows goals. The app also tracks your overall performance and calculates your productivity level.
Quick add: The quick add feature uses natural languages to automatically set task details. For example, if you type “3 pm” after the task’s title, the app automatically sets the due time to 3 pm. This also works for days, priorities, and more.
Activity history: The feature specific to Todoist is seeing the task activity.
Filters: Filters manage your workflow. You can create new filters, but the app does not allow attaching filters to tasks. Those automatically find tasks based on the settings you provide while creating it.
Quick delay: On desktop computers, you move the task to tomorrow by dragging it to the bottom.
Calendar integrations: Todoist can be integrated with the common calendars, including Google and Microsoft Calendars.
Related: TickTick vs. Todoist
Reminders: You can set reminders for tasks. This feature is available in Todoist, but only in the premium plans.
My day: The main interface is the “my day” section when you open the app. Here you can quickly add tasks due today.
Important tasks: Like priorities, To Do comes with an option to make a task important. Those tasks are displayed in a separate section called “Important”.
Tasks with descriptions: Add tasks with descriptions.
Subtasks: Todoist offers to add subtasks with details, while you can add steps on Microsoft To Do. Steps work similarly.
Due dates: Both allow setting due dates. A label “overdue” is displayed after the due date has passed.
Task repetition: You can repeat or delay tasks.
Projects/lists: Todoist allows creating projects, while To Do offers adding lists. The lists work likewise.
Collaborations: In both programs, you can add people to projects and collaborate.
Attachments: Todoist does not offer to attach files directly to the task, but you can attach files to comments. On the other hand, Microsoft To Do supports attaching media and documents to tasks.
Assigned to me: If multiple people are working on a project, users can assign tasks to other users.
Related: Trello vs. Todoist
Both support desktop computers, standard browsers, and mobile platforms. Todoist is offered on Linux OS too. Todoist can be downloaded from the official website on Windows PC, whereas To Do is available on Microsoft Store.
As mentioned, Todoist is freemium, while To Do is free. In this section of Todoist vs To Do, we take a look at the premium plans of Todoist. The free plan comes with all the features mentioned above, but the app is limited to:
- Five active projects
- A maximum of five people per project
- Five MB file upload limit
- Three filters at maximum
- 1-week activity history
The premium plan called Pro can be subscribed to on a month to month basis for $4 per month. You can also pay $3 per month on the annual contract. The plan extends the functionality of the free plan and offers:
- 300 project limit
- 25 people per project
- 100 MB upload limit
- 150 filters
- Reminder feature
- No limit on activity history
- Auto backups
The upper hand plan called Business costs $5 monthly or $6 per month and offers additional features. This plan suits teams and groups.
I have used both from time to time, and I can surely say in this Todoist vs Microsoft To Do that both will work fine. Microsoft To Do integrates with Microsoft Calendar and other Microsoft apps, whereas Todoist supports other calendars benefiting in this part.
Which one is for you
If you already have a Microsoft account, you might want to start with To Do. It’s a simple tool with some good options. Todoist is a bit advanced, and its tools like quick add, filters, and kanban style boards do offer more functionalities, but those come with the cost of learning the app.