Todoist is one of the best task management apps. Google Tasks is also a great application that integrates with other Google services. How do both differ? In this text, we are covering Todoist vs Google Tasks.
Todoist is a freemium app with a rich interface and essential task-management features, but you will miss a couple of premium features. Google Tasks is already limited, but you are not limited to using the service.
If you just want to use a tasks app personally or occasionally, go with Google Tasks, while if you are serious about something and see a future, go with Todoist.
You can use Todoist on web browsers and download it on Windows, macOS, Android, and iOS. Google Tasks, on the contrary, is available to download on Android and iOS devices only. Even on the desktop, it does not come as a separate app. It sits on the right side of Gmail and Calendar websites.
This is the main section of Todoist vs Google Tasks because it covers all the features supported by each app. The last section displays the features that both support.
Comments: You can comment on tasks and subtasks.
Attachments: You can’t attach files directly to a task, but the comments support file attachments.
Priorities: You give tasks priorities. The task colour is set according to its priority, where red is high, and orange is medium.
Sections: To more organise projects, we can add sections, and under sections, tasks can be added.
Kanban-style boards: Sections allow projects to display in kanban style board views (example video).
Goals and productivity: Todoist tracks your task movements and calculates your productivity level.
Filters: Filters help you view tasks with specific priorities and features. Those come with a filter query to see specific tasks.
Drag and drop delay: You can quickly move a task to tomorrow by dropping it to the bottom on desktop PCs.
Quick add: Todoist uses natural languages to detect words in task titles. You can set due dates, due time, priorities, assigns, etc., by adding text after the title.
Labels: Labels are like tags. You can assign labels to any project and see all tasks with the same label in one location.
Works with calendars: Unlike Google Tasks, which only works with Google Calendar, Todoist integrates with other calendar apps.
Email notifications: Along with mobile notifications, Todoist sends email notifications about tasks that are past their due dates.
Collaboration: Todoist offers options to add users to projects and collaborate. Users can also assign tasks to others.
Task history: You can view the task history. This might not be beneficial for individuals but is useful in teams.
Related: Todoist vs Microsoft To Do
Reminder: Google Tasks offers a reminder feature for free.
Works with Gmail, Calendar, and Sheets: Tasks can quickly be managed on Gmail, Calendar, and Google Sheets websites (example image).
GQueues: You can use the GQueues app and connect your Google account for extended task features.
Tasks from list to list: On the task interface, you can quickly move a task from one list to another.
Projects/lists: Todoist supports projects while you find lists on Google Tasks. The usage is the same.
Subtasks: Both also support adding subtasks.
Add task details: Both provide an option to add task details.
Task repetition: Both apps support repeating tasks.
Related: Google Reminders vs. Tasks
Plans and pricing
Google Tasks is a free app. You only need a Google account to sync and access tasks on other platforms. Todoist, in comparison, comes with a couple of premium options.
The free account has the basic options, and you are limited in many ways. Along with the missing reminder option, you are limited to:
- 5 people per project
- 5 MB attachment limit
- 3 filters maximum
- 7 days activity history
- 5 active projects
The first paid subscription, titled Pro, costs $4/mo. You can save $1 a month and pay $3 if you subscribe to the annual plan. With this plan, most limits are lifted, and the plan is enough for individuals and teams to work on multiple projects simultaneously. Overall, you have access to:
- 300 projects limit
- 100 MB upload limit
- Up to 150 filters
- 25 people per project
- Full activity history
The other paid plan is Business, which costs $6/mo/user, but like the Pro plan, you can save $1 if you sign for the one-year contract. The business plan is for teams working on massive projects.
Todoist vs Google Tasks: Links
The article Todoist vs Google Tasks ends here. The debate was solid, and we discussed the important factors. What do you think of both? Please share your thoughts and subscribe to the newsletter.