Google Tasks is one of the most accessible task management apps, but it lacks task-sharing features, forcing users to turn to other to-do apps.
There may not be a straightforward way, but there are a few methods to share Google Tasks with others, and the article talks about the three ways. So, let’s get into it.
Share to: Other Google Tasks users
Shareable: Existing and new tasks
The easier way to share Google Tasks with other Google Tasks users is using the third-party app called TasksBoard. It’s only available for Chrome and desktop PCs, but it syncs Google Tasks from all your devices, which you can then share with other TaskBoard users.
How to share Google Tasks using TaskBoard:
- Log in on TasksBoard using your Google account
- Allow permissions
- Go to list settings and click on the share list button
- Send the link to the others
TasksBoard only supports Google Tasks, and once signed up, you won’t need to open Google Tasks as you can create new tasks in the TasksBoard app. The app supports sharing up to five lists for free.
Share to: Other To-Do Apps
Shareable: New Tasks
TasksBoard only supports sharing tasks on its platform and only Google Tasks, which may be daunting if you want to share to other apps.
This is where Zapier comes into place. Zapier is an automation program that pairs productivity apps with other productivity apps. For example, you can connect Google Tasks with Todoist, TickTick, Any.do, and even Trello.
So, if the other user has any other to-do app, you can check the Zapier Google Tasks connect page to see if it is supported. In this tutorial, I will be pairing Google Tasks with Todoist.
Firstly, we need to connect Zapier with Google Tasks. Follow the below steps:
- Log in to Zapier and create a new Zap
- Choose Google Tasks under Apps
- Connect your Google account
- Choose New Task under Event
- Select your Google Tasks account
- Select your Tasks list if any
- Test trigger to see if it’s working
Secondly, we need to connect Zapier with Todoist and create an action:
- Select Todoist under Action
- Choose Create Task in the Event field
- Choose your Todoist account in the next step
- Select your Todoist project if any
- Select task title under the Title section
- Select your project’s section if any
- Choose Due Date in the Due Date option
- Click on Continue
- Click on Test and Review or Publish Zap
According to the official page, the action should be performed automatically, but it did not work for me. In that case, you can always go to the Zap details page and click on Run. This will check all the new tasks and add them to the Todoist.
Share to: Anyone
Shareable: Existing and completed tasks
A manual way to export your Google account data to your computer is through Google Takeout.
You can request a JSON file and share that file with the end-user. There are a few issues with this method:
- The method is a bit technical
- It’s a length process
- The tasks are not synced in real-time
- You need a supported app to understand the JSON file
If you are interested in this method, follow the below steps to share Google Tasks:
- Log in to Google Takeout
- Deselect all services
- Scroll down and select Google Tasks
- Click on Next Steps
- Insert your password to verify
- Choose the file format (ZIP) and select once to download the cycle
- Download the file and open JSON in supported apps
Bonus: GQueues App (premium)
Share to: Other GQueues app users
Shareable: Existing tasks
GQueues is another app that allows sharing Google Tasks. The only problem is that the feature is available in the premium plan, which costs $4 per month per creator. If you like this method, you should check out the official blog post from GQueues.
Extra: Google Workspace
If you are a Google Workspace member, there is no need to use a third-party app. Google Chat allows you to create shared tasks with your Workspace team members. Here is the official article if you like to learn more.
Google Tasks has collaboration features, but the company removed them for some reason. Still, other methods are available to share Google Tasks with others.
I hope the tutorial helped you share your tasks from your Google Tasks account. Please let me know if I missed any, and subscribe to the newsletter to stay updated with this website.