Skip to Content

Google Tasks vs. Microsoft To Do

Google Tasks vs. Microsoft To Do

With a long history of companies building similar products, users always get options to go with the best.

In this review, we have two famous to-do apps: Google Tasks and Microsoft To Do. Their free nature can attract anyone. So, which is the one you should be using? Let’s find out in the Google Tasks vs. Microsoft To Do battle.

What are Both?

Google Tasks

How Does Google Tasks Work

Google Tasks is the ideal option if you’re searching for a simple task management tool.

It is a component of the Google ecosystem and interacts with Google Workspace products.

It is available for mobile phones, but you can access it in the right sidebar of Gmail, Google Sheets, and Calendar desktop websites.

You can create multiple lists for different projects to organize your life.

Microsoft To Do

Microsoft To Do Overview

Microsoft To Do is a part of the Microsoft ecosystem. It is a bit more advanced than Google Tasks because it has its application for desktop and mobile phones.

It also includes additional options such as important tasks, collaborations, my day, etc. Like Google Tasks, Microsoft To Do supports creating multiple lists to separate projects.

Related: Todoist vs. Microsoft To Do

Features

Tasks and subtasks

Both tools support the generic task and subtask creation approach. You can add tasks to existing default lists or create new ones.

You can specify due dates, reminders, and whether or not the task should be repeated. Both also allow you to create subtasks referred to as Steps in To Do.

You can also attach files to tasks in Microsoft To Do. Tasks can also be assigned to team members.

Winner: Tie

My Day

My Day in Microsoft To Do
My Day in Microsoft To Do

My Day is a nice feature in Microsoft To Do that lets you add daily tasks. As you move to a new day, the section becomes empty for new tasks.

As both apps support lists, we can somehow achieve the same in Google Tasks by creating a “My Day” list.

Winner: To Do

Themes

With Microsoft To Do, you can change the app’s user interface by choosing from various themes that suit your preferences.

Winner: To Do

Create tasks from email

One of the best features of Google Tasks is the ability to create tasks directly from an email. Drag the email to the tasks area, where it will be converted into a task, and you may make changes as required.

Winner: Google Tasks

Default lists

Microsoft To Do comes with the default lists. Those include:

  1. My Day: As discussed, you see daily tasks here.
  2. Important: Important tasks are the starred tasks.
  3. Planned: Planned show the due tasks. It has a few data ranges (overdue, today, tomorrow, this week, later, and all planned).
  4. Assigned to me: You can see the tasks assigned to you.
  5. Flagged email: Tasks that you flag are displayed in this area.
  6. Tasks: You can see all your tasks in this location.

Other than the above, you see the custom-created lists.

Winner: To Do

Interface

Microsoft To Do on Android
Microsoft To Do on Android

Both include an easy-to-use interface where you complete tasks as you go. The completed tasks have a checkmark with a strikethrough task title.

The left menu in To Do shows your account and all the default lists.

Reminding features

Google-Calendar-with-Reminders-and-Tasks
Google Calendar with Reminders and Tasks

The next round of Google Tasks vs. Microsoft To Do is discovering how both remind us. Unlike some other paid apps, you can set reminders with a due date in both.

Google Tasks is integrated with Google Calendar on mobile. You can open the app and tap on the plus sign, and tap on Task to add a new task.

However, you must have a mobile app because the app only provides alerts through mobile.

Widgets

Google-Tasks-List-Widget
Google Tasks List Widget

Both support widgets on Android. Google Tasks has two widgets:

  • List: The List widget shows a list of your tasks in a specific list. You can complete and create new tasks
  • New task: The New task widget is for creating a new task without opening the app.

Microsoft To Do has one widget that can display one of the default lists or a custom list.

Although both apps work fine, on some devices, I found that Microsoft To Do does not update the widget when completing a task.

Google Tasks is pretty good at handling the widget, as when you tap on a task, it quickly vanishes from the widget.

Platforms

As mentioned, we have the Google tasks mobile app, but to access tasks on a PC, we must go to either Sheets, Gmail, or Calendar sites.

Microsoft To Do is compatible with desktop PCs, web browsers, and mobile devices. You can download it from the Microsoft Store as well.

Related: TickTick vs. Google Tasks

Integrations

Both apps are connected with their parent company apps. Both also support Zapier integration to connect with many other apps.

Collaboration

Google Tasks does not have its own sharing options, but in Google Workspace, you can use Google Chat to share tasks with your team.

Some other ways are also available to share Google Tasks with friends.

In comparison, you can share your lists with members in Microsoft To Do by copying the invitation links and sharing them in an email or messaging app.

Google Tasks vs. Microsoft To Do: Links

Conclusion

Google Tasks and To Do are two popular task management apps. Google Tasks is more straightforward and lightweight, whereas Microsoft To Do is more feature rich.

Either way, you won’t be disappointed. Anyway, this is the end of Google Tasks vs. Microsoft To Do. Please share your thoughts in the comments so others can benefit.