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Google Keep vs. Google Tasks

Google Keep vs. Google Tasks

Google has developed so many apps to help you make the most of your phone, and two of those are Google Keep and Tasks.

How can we compare both? The article does that by covering Google Keep vs. Google Tasks.

The difference

Google Keep is a note-taking app supporting collaboration and reminders, whereas Google Tasks is a to-do app allowing you to create and complete tasks.

Google Keep

Google Keep

Google Keep benefits anyone wishing to write down their thoughts or something memorable. The app is available on mobile devices, and you can access it in a browser.

One of the best things about Google Keep is its simplicity and accessibility. It works with your Google account and uses your allocated storage to save notes.

Compared to other apps, Google Keep offers the least number of options because you don’t get rich editing tools.

Unlike some other note-taking tools, Google Keep supports reminders, and for personal tasks such as grocery, house chores, etc., you don’t need another app such as Google Tasks.

Google Tasks

Google Tasks

Google Tasks is only for your tasks. You can create to-do lists and separate your workflow. For example, you can have a separate list for your house tasks and a list for your business.

You can add description for each task, and once the task is complete, it is sent to the complete list

Like Google Keep, the app is also easy to use, and it is available on Android and iOS devices. The app comes with a few options:

  • Add a list (work, home, etc.)
  • Add tasks to lists
  • Star tasks to separate the important and unimportant tasks
  • Set reminders
  • Add task details
  • Complete tasks

Related: Google Reminders vs. Tasks

Reminder options

Google Keep Reminder Options
Google Keep Reminder Options

The reminding option of Google Keep vs. Tasks is different. Google Keep supports one reminder per note.

The app shows a few quick times to choose, but you can select your date, time, and even a location if you want to be reminded when you are close to a place. You see the below options while setting up a reminder:

  • date
  • time
  • repeat options (daily, weekly, monthly, yearly, and custom)
  • place

The app offers three default reminding options (morning, afternoon, and evening), and you can change the timing for each to adjust the app according to your style.

On the other hand, Google Tasks shows a calendar view with time and repeat options below the calendar. It does not offer a place option like Keeps.

Google Tasks, however, lets you add a description, so you add additional notes about each task.

Related: Google Keep vs. OneNote


Google Keep and Google Tasks Integration in Google Calendar
Google Keep and Google Tasks Integration in Google Calendar

Both can be opened from Google Calendar and Gmail websites. With Google Keep, you also have the option to convert notes to Google Docs if you need rich editing options.

On Android, both apps automatically integrate with Google Calendar to show your tasks on specific days.


Google Tasks List Widget
Google Tasks List Widget

Starting with Keep, you get two widgets on Android:

  • The note list widget shows your notes right on the home screen. When you add this widget, it asks you to choose your account (if using multiple) and notes type (all notes, pinned notes, reminders, or a label). Depending on your selection, you will see notes.
  • The quick capture is a bar to quickly add a list, audio, handwriting, or a camera note.

Google Tasks, on the contrary, also comes with two widgets:

  • The task list widget is for seeing your most recent tasks. The widget also comes with: mark a task as complete and changing the task list options.
  • The icon widget is simply an icon to quickly open the app from the home screen.

Extra options

Google Keep lets you pinch notes to the top.

Keep desktop can copy text from images.

Google Keep lets you add collaborators to work in real-time. Google Tasks does not support collaboration, but with third-party apps, it is possible.

Google Tasks lets you mark tasks as important.

With Google Tasks, you can add sub-tasks.

Which one should you use

As mentioned, Google Keep is for taking notes, so if you need an app to do that, go with Google Keep. The app offers simple reminder options, which can help from time to time.

If you need an app to add tasks and get notifications about those tasks, then Google Tasks is the app you need in your digital world.

Google Keep vs. Tasks: Links

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Google Keep and Tasks are similar-looking applications but designed for different purposes. The article Google Keep vs. Google Tasks covered the essential tools.

I hope it helped you understand the two and choose the right tool. Please let me know if you have questions.