Google Keep vs. Google Tasks

Google Keep vs Google Tasks
Google Keep vs. Tasks

Google has developed so many apps to help you make the most of your phone, and two of those are Google Keep and Tasks. Both may seem to have the same features, but both are different in many forms. How can we compare them? The article does that by covering Google Keep vs. Google Tasks.

What’s the difference?

Google Keep

Google Keep Web
Google Keep Web

Google Keep is mostly used to add and save notes. This platform will be precious to anyone who wishes to write down their thoughts or something memorable or to use later. The app is available on mobile and desktop devices, while you can access it in a browser.

One of the best things about Google Keep is its simplicity and accessibility. It works with your Google account and uses your allocated storage to save notes. But, because of its nature, it does not offer a wide range of note-taking tools.

Compared to other apps, Google Keep is the app offering the least number of options because you don’t get the rich editing tools. You can expect:

  1. Add text notes
  2. Add list notes
  3. Set reminders
  4. Add collaborators
  5. Change a note’s background colour
  6. Insert or take pictures
  7. Handwrite notes
  8. Record voice
  9. Delete notes
  10. Convert notes to Google Docs file
  11. Pin notes to the top
  12. Create and attach labels to notes (like tags)

Google Tasks

How Google Tasks Works

Google Tasks, on the other hand, helps to set and organise tasks. Keep offers a couple of options that the Tasks app offers, but Tasks is more advanced in organising tasks.

Related: Google Reminders vs. Tasks

Like Keep, Tasks is also super easy to use, and it is available on Android and iOS devices, while the web version is not available on its own, but other Google apps support the tool. The app comes with a few options:

  1. Add a list (work, home etc)
  2. Add tasks to lists
  3. Set reminders
  4. Add task details
  5. Complete tasks

Reminder options

Google Keep Reminder Options
Google Keep Reminder Options

The first section of Google Keep vs. Google Tasks is the reminder tool. With Google Keep, you can set one reminder per note at a time. The app shows a few quick times to choose, but you have the option to select your own date and time or even a location if you want to be reminded at a certain location. You see the below options while setting up a reminder:

  1. date
  2. time
  3. repeat options (daily, weekly, monthly, yearly, custom)
  4. place

The app offers three default reminding options (morning, afternoon, and evening), and you can change the timing for each to adjust the app according to your style.

Related: Google Keep vs. OneNote (2021)

On the other hand, Google Tasks shows a calendar view with time and repeat options below the calendar. It does not offer the place option like Keeps.

Widgets

Google Tasks List Widget
Google Tasks List Widget

Starting with Keep, you get two widgets on Android:

  1. Thw note list widget shows your notes right on the home screen. When you add this widget, it asks to choose your account (if using multiple) and notes type (all notes, pinned notes, reminders, or a label). Depdning your your selection, you will see notes.
  2. The quick cpature is a bar to quickly add a list, audio, handwriting, or a camera note.

Google Tasks, on the contrary, also comes with two widgets:

  1. The task list widget is for to see your most recent tasks. The widget also comes with: mark a task as complete and change the task list options.
  2. The icon widget is simply an icon to quickly open the app from the home screen.

Integration options

Google Keep and Tasks Integration in Google Calendar
Google Keep and Tasks Integration in Google Calendar

Both Google Keep and Tasks can be opened from Google Calendar and Gmail websites. As discussed with the Keep app, you also have an option to convert notes to Google Docs if you need rich editing options.

On Android, once you set up the Tasks app, it automatically integrates with Google Calendar to show your tasks on specific days.

Which app should you use?

The answer focuses on the purpose. As mentioned, Google Keep is for taking notes, so if you need an app that can do that, go with Google Keep. The app offers simple reminding options which can help from time to time.

If you need an app to add tasks and get notifications about those tasks, then Google Tasks is the app you need in your digital world.

Install

Conclusion

Google Keep and Tasks are similar-looking applications but have been designed for some completely different purposes. Both applications are the product of Google that have been made to aid our day-to-day lives.

Anyway the article Google Keep vs. Google Tasks covered the essential tools of both. I hope it helped you understand the two and choose the right tool. Please let me know any questions you have in the comments down below.

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