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Todoist vs.

Todoist vs.

We have plenty of options regarding project management because of how quickly they have taken over the internet.

Todoist and are two examples of such project management software. Both have similarities, and here is a Todoist vs. comparison to help you decide.


Todoist Overview

Todoist is a project management tool with both free and paid versions. This tool has everything you need to manage your projects and a straightforward user interface.

Workflow can be made better with the help of this software. You may manage 5 projects at once and work with up to 5 individuals with a free account.

As a cloud-based service, Todoist automatically syncs all of your tasks and notes to every device on which you use the app.


Tasks, subtasks, and comments

Adding tasks and subtasks is easy because it only requires dragging them where needed. You may begin with a simple task, add a description as necessary, and then break it into subtasks.

You can also comment on the task if you or a team member wants to discuss a task’s specifics or bounce ideas off one another.

Task priorities

Set task priorities to organize your workflow.

Todoist templates

Todoist’s built-in templates are among its great features.

Try using one of the templates in Todoist’s template collection if you have no idea where to start when putting up a project. Check out our best templates.


You can use the double hashtag syntax to group your projects and subprojects.


You can find out who to follow up with for a task with the help of the “Assigned to” function.

Custom views

A view of tasks that match specific requirements is known as a custom filter.

For instance, you might create a view that only displays tasks with the same tag due today or tomorrow, independent of the project they belong to, with the help of custom views. 

iOS 16 lock screen widgets

Todoist Widgets on iOS 16
Todoist Widgets on iOS 16

Users of iOS 16 can access Todoist widgets. All from the new iOS 16 lock screen, you can add tasks and see your everyday goals.


You can quickly and easily arrange your work with Todoist Kanban boards. You may move work across sections, invite team members, and track your development (example image).

User-friendly interface

Todoist is among the simplest project management tools out there.

The interface is organized and minimalistic, with a unique UI making the entire project management process seamless.

Quick task add

Todoist’s natural languages can automatically detect the title’s time, priority, date, and other data.

For example, if the task title is “Do laundry at 3 pm”, the app will set the reminder time to 3 pm.

Recurring tasks

You may create repeating tasks by providing the due dates if you have tasks that you want to be able to repeat. Desktop App is another project management tool with an easy-to-use design, which allows users to add a range of tasks, events, and reminders in one location.

The capabilities of are comparable to those of other project management applications. is clean, slick, and efficient in managing ongoing activities and tasks.


Tasks and subtasks

You can create tasks and sub-tasks, add descriptions, and set up a reminder, deadlines, associated tasks, labels, and other standard settings.

However, a paid subscription is necessary to add colored tags.

Time tracking

You may keep track of the time spent on individual tasks and the project as a whole with the’s time tracking feature.

Your team members can add time entries to tasks using time tracking.

Task assigning

Task distribution among team members is another feature of When you assign a task to a team member, that person takes responsibility for it.

Task scheduling

With the help of’s task scheduling tools, you can arrange a list of tasks according to when they are due by giving each one a start and an end time.

Progress tracking

With, you can track your progress; you may compare actual to anticipated progress and spot problems causing issues.


Like Todoist, you can set priorities to differentiate between important and unimportant tasks.

My day

To assist you in better organizing your day-to-day activities, has a My Day feature. This includes Smart recommendations based on your newly added routines and tasks.

For each new day, the panel automatically clears itself. A calendar is also included in My Day to help you prioritize each task.

Workspaces offers a workspace to help give your team more structure and more opportunities for collaboration, similar to any other project management app.

It must be noted that you can create a workspace account by itself or an individual account and add workspaces.

Templates Templates Templates also has several templates, so you don’t have to start from scratch with everything.

Related: nTask vs. Todoist

Reminder options

Reminding is one of the major sections of Todoist vs. Todoist lacks this option in its free plan. The only reminders you get are email reminders when the task is overdue. also notifies users of tasks, future action items, events, daily planning, and more via device notifications. Both support location-based reminders in their paid plans.


Both Todoist and are offered on Windows, macOS, iOS, Android, Apple Watch, and Android Wear devices. Both also come as browser extensions and web apps.

Todoist vs. Collaboration

Task sharing in
Task sharing in

To work together in Todoist, you must first invite others to one of your projects.

A Todoist account is required to access any project. Once in, each project element is visible to the member who accepts the invitation.

Any team member can post a remark, ask a question, talk about the work, and even attach supporting files, such as images, videos, etc. As mentioned, the free plan of this app supports up to five collaborators per project., on the other hand, supports inviting users to the whole list. Users may collaborate by creating tasks, writing comments, and setting reminders. workspace is a great place for team collaboration where you can work together and stay organized.

You can also link your workspace to other applications, add team members through email or link, view billing plans, etc.


Both support other productivity apps to work on projects without leaving the app. Some of the popular integrations of Todoist are:

  • Alexa 
  • Google Assistant 
  • Chrome
  • Jira
  • Gmail
  • Microsoft Teams
  • Slack
  • Zoho 

You can check out the whole range of Todoist Integrations on the website. also offers several integrations. Here is the list of a few:

  • Gmail
  • Google Assistant
  • Zapier
  • Slack
  • WhatsApp 
  • Smart wear
  • Siri and Apple Reminders

The complete list is available on the integrations page if you are interested.

Related: vs. Google Tasks


Todoist vs
Todoist vs. Pricing and Plans

Both free and premium versions of Todoist are available. Todoist Free plan includes:

  • 5 active projects
  • 5 collaborators per project
  • 5 MB file uploads
  • 3 filters
  • 1-week activity history

Billed at $4 per month billed annually and $5 billed monthly, you get plenty of options in its Pro plan:

  • 300 active projects
  • 25 collaborators per project
  • 100 MB file uploads
  • 150 filters
  • Reminders
  • Unlimited activity history
  • Themes & auto backups

The final plan is billed at $6 per user monthly billed annually and $8 billed monthly; the Business Plan offers a variety of features:

  • Everything in Pro
  • 500 active projects per member
  • 50 people per project
  • Team inbox
  • Team billing
  • Admin & member roles like Todost is free. However, a paid subscription is required to access some features.’s Premium plan starts at $2.99 monthly (paid yearly) and includes:

  • Advanced recurring reminders
  • Color tags
  • Customized themes
  • Location reminders (mobile)
  • Unlimited daily planner
  • WhatsApp reminders’s Teams plan is billed at $5 monthly (paid yearly) and includes: 

  • Collaborative workspace
  • Unlimited project boards
  • Unlimited team members
  • +100 workflow templates

Final thoughts

Both Todoist and are excellent project management tools, but each has a unique set of capabilities that set them apart. Choosing between the two heavily relies on your usage and your needed functions.

Todoist vs. Links