Every business needs a way to manage tasks. Two popular project management tools that help in sorting tasks are Asana and Todoist. What is the difference between the two? The article covers Asana vs. Todoist to find the best fit for you in 2021.
A quick introduction
Asana is a project management tool generally used by large teams. This app is highly efficient to organise, manage and distribute the work among the team members. You can add up to 15 members on the free plan, but this restriction is removed in the paid ones. You can also use this app for personal purposes by clicking on the private to me option.
Todoist is a task management tool used mainly by small to medium-sized businesses. The app can be best said as your to-do list. You can add up to 5 members in its free plan, while the number increases in its paid versions.
- Tasks, sections, and milestones: Create and assign tasks to your teammates. You can also group the tasks into different sections to organise the work and match your workflow stages.
- Project brief: To make your team familiar with a task, a project brief can be created. The executive summary, background, risks etc., are mainly mentioned.
- Message: Send messages to your team members by adding a subject name and mentioning the person.
- Calendar: You can get a broader idea of a task assigned for particular dates by visiting the calendar section.
- Reporting: With this premium feature, you can consume and translate data insights in a visual and clear format.
- Task, sub-tasks and schedule: You can add tasks, sub-tasks, schedule, and organise them in the new section.
- Goals: You can set daily and weekly tasks to keep up the momentum.
- Tasks with priorities: You can mention the importance of the task by giving them a priority number. The one with utmost priority will be in red, followed by orange, blue, and white.
- Filters and labels: Filters mention the important to-do- lists to let you focus on the crucial things first. For example, the task mentioned as “priority 1” can be seen in the filter section.
- Reminders: This premium feature enables you to set multiple reminders. Reminders can be one-time or repeated.
- Activity history: You can check the complete history of activities. The filter option is available to look at certain activities.
Read Asana’s compression with Microsoft Planner.
Apps and integrations
Asana offers over 100 free integrations. Some of the apps include:
- Microsoft Teams
Note that some integrations such as Power BI, Creative Cloud, and Tableau are only available in the Business plan.
Todoist also offers free apps too to get things done. Some of the apps include:
- Google Assistant
- Google Drive
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The next section of Asana vs. Todoist is the platforms both support. Both applications are available on Windows PC, macOS, iOS, and Android. They can also be accessed via most major browsers (Chrome, Safari, Microsoft Edge, and Firefox). However, in addition to those platforms, Todoist is available on Linux and supported smartwatches.
Both come with a free plan and two premium plans. The Basic (free) plan of Asana is to get started with the tool. Besides adding up to 15 collaborators, you can create unlimited tasks, projects, activity logs, and messages.
Furthermore, you get unlimited file storage, list, board, calendar view of projects, and iOS and Android apps.
The Premium plan costs $10.99 per user per month, and in addition to free features, you get:
- Unlimited dashboards
- Advanced search
- Unlimited free guests
- Admin console and more
The Business plan costs $24.99 per month per user, and along with the premium options, you get some business-focused tools such as:
- Custom rules builder
- Advanced integrations
Moving to Todoist in Asana vs. Todoist comparison, you get to work on up to five projects simultaneously, add up to 5 MB files, and apply up to three search filters in the Free plan.
The Pro plan costs $3 per month on the yearly plan, and you get features, including:
- 300 active projects
- Up to 25 users
- 100 MB file uploads
- Up to 150 filters
The last plan, called Business like Asana, offers some company-focused features. The plan costs a sum of $5 per month for up to 50 collaborators. Some of the other features are:
- 500 active projects
- Team inbox
- Team billing
- Admin and member roles
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In terms of pricing, Todoist is cost-effective, but Todoist is not as advanced as Asana. If you work on simple projects where working on lists is the only thing needed, go with Todoist. If you want more features to work efficiently and are not afraid to spend money now or in the future, then you should consider Asana.