Asana is a project management program, while Todoist mainly focuses on the tasks. Both are great in their own ways. The article takes a ride and explores both to find the best program for you. This is the final Asana vs. Todoist battle.
What are both
Asana is a project management tool generally used by large teams. This app is highly efficient for organizing, managing, and distributing the work among the team members.
Todoist is a task management program used mainly by individuals and small to medium-sized businesses. The app can be best said to your to-do list.
Here are the free features you find in both.
Tasks, sections, and milestones: Create and assign tasks to your teammates. You can also group the tasks into different sections to organize the work and match your workflow stages.
Project brief: To familiarize your team with a task, you can create a project brief. The executive summary, background, risks, etc., are mainly mentioned.
Message: Send messages to your team members by adding a subject name and mentioning the person.
Calendar: You can get a broader idea of a task assigned for particular dates by visiting the calendar section.
Reporting: With this premium feature, you can consume and translate data insights in a visual and clear format.
Task, sub-tasks, and schedule: You can add tasks, sub-tasks, schedule, and organize them in the new section.
Productivity and goals: You can set daily and weekly tasks to keep up the momentum.
Tasks with priorities: You can mention the importance of the task by giving them a priority number. The one with utmost priority will be red, followed by orange, blue, and white.
Filters and labels: Filters mention the important to-do- lists to let you focus on the crucial things first. For example, the task mentioned as “priority 1” can be seen in the filter section.
Activity history: You can check the complete history of activities. The filter option is available to look at certain activities.
Commenting: In the task, you can comment and mention others.
Quick delay: On the desktop, you simply drag and drop a task on the Today screen to the bottom to delay it for a day.
Filters: Filters (3 filters for free) enable you to filter tasks from the whole app. Filters accept queries and those queries make it possible to find and create tasks with the same priorities, text, and so on.
Quick tasks adding: With the help of natural language, you set dates, priorities, and more in the task title area. For example, the title “Complete article 3 pm” sets the due time to 3 pm.
Collaborations: Adding users to projects and collaborating on tasks in possible.
In this section, we cover the same options in both apps.
Sections: Each task can be placed under a section. Sections are helpful in organizing your workflow.
Kanban-style boards: You remember sections; with those sections, you can enable a Kanban-style board as you see in Trello. The feature is helpful in projects.
Email forwarding tasks: You get an email address to send your tasks to add to a project automatically. Setting both up is a bit different, but the supported options are the same.
Apps and integrations
Asana offers over 100 free integrations. Some of the apps include:
- Microsoft Teams
Note that some integrations such as Power BI, Creative Cloud, and Tableau are only available in the Business plan.
Todoist also offers free apps too to get things done. Some of the apps include:
- Google Assistant
- Google Drive
They can also be accessed via most major browsers (Chrome, Safari, Microsoft Edge, and Firefox). However, in addition to those platforms, Todoist is available on Linux and supports smartwatches.
Related: TickTick vs. Todoist
Both come with a free plan and two premium plans. The Basic (free) plan of Asana is to get started with the tool. Besides adding up to 15 collaborators, you can create unlimited tasks, projects, activity logs, and messages.
Furthermore, you get unlimited file storage, list, board, calendar view of projects, and iOS and Android apps.
The Premium plan costs $10.99 per user per month, and in addition to free features, you get:
- Unlimited dashboards
- Advanced search
- Unlimited free guests
- Admin console and more
The Business plan costs $24.99 per month per user, and along with the premium options, you get some business-focused tools such as:
- Custom rules builder
- Advanced integrations
Moving to Todoist in Asana vs. Todoist comparison, you can work on up to five projects simultaneously, add up to 5 MB files, and apply up to three search filters in the Free plan.
The Pro plan costs $3 per month on the yearly plan, and you get features, including:
- 300 active projects
- Up to 25 users
- 100 MB file uploads
- Up to 150 filters
The last plan, called Business like Asana, offers some company-focused features. The plan costs $5 per month for up to 50 collaborators. Some of the other features are:
- 500 active projects
- Team inbox
- Team billing
- Admin and member roles
Asana vs. Todoist: Links
In terms of pricing, Todoist is cost-effective, but Todoist is not as advanced as Asana. If you work on simple projects where working on lists is the only thing needed, go with Todoist.
If you want more features to work efficiently and are not afraid to spend money now or in the future, consider Asana.