Microsoft has developed many programs to help users and businesses grow. Two of those programs are OneNote and Word. Both are family because both come in the Microsoft Office package, but we use both differently. Let’s dive into OneNote vs Word and see which to use where.
OneNote is exclusively a note-taking app. Along with rich editing features, you can insert tables, meeting details, and rich media. Microsoft Word is primarily a document application to write, store, and print personal to professional documents.
Drawing: OneNote supports drawing. You get pens, highlighters, an eraser, and other options.
File attachments: Unlike Word, OneNote supports attaching documents to a page.
Record audio: OneNote offers to record and attach audio files to notes.
Meeting details: OneNote and Outlook can be connected to store meeting details and get reminders.
Shapes: Many shapes are available to add to pages.
Password-protection: Sections can be password-protected on desktop computers. Of course, the password is then required on all platforms to access.
Send a copy: You can send a text copy of the note to anyone.
Templates: Word comes with templates for resumes, cover letters, planners etc.
Extended page layout: Because of its nature, you can adjust the page’s layout.
Comments: Adding comments to specific words and paragraphs is supported.
Headers and Footers: Microsoft Word supports document headers and footers.
Text styles: Word offers many paragraph and heading text styles.
Export to PDF and PowerPoint: Unlike OneNote, you can export files to PDF and PowerPoint formats.
Immersive reader: Immersive reader is a text to speech program to listen to words. It also offers grammar and reading preferences.
Reading view: The reader view makes it easier to read text.
Table of contents: Word can automatically create a table of contents.
Downloading: Unlike OneNote, pages can be stored on a PC or downloaded from OneDrive. The file then can be used in other programs like Google Docs.
References: The program can help in referencing content.
Dictate: You can use the Dictate tool to convert speech to text.
Yes, you enjoy the collaboration features, but both work differently. With OneNote, you can send the whole notebook’s invitation links to an email address. It does not offer the copy link features.
Word, on the contrary, supports sending email invites as well as links. Users don’t even need to sign up to edit the document. The users who are not signed in are displayed as Guests to others.
Yes, both work differently when it comes to spelling checks. Microsoft Word uses advanced spell checking methods to highlight the errors. It can be compared with grammar assistants like Grammarly. Furthermore, it supports add-ins like Grammarly.
OneNote makes minimal effort to find spelling issues. It sometimes finds one or two issues and suggests a fix, and that’s pretty much it.
Related: Microsoft Editor vs. Grammarly
Spell check test
Alright, so here we will see what I talked about above. I did a test of 68 words with a few mistakes. Microsoft OneNote found one issue, while Word highlighted five words.
Microsoft Word takes the cake in this test.
Related: Google Keep vs. OneNote
Being in the same boat, both use the same interface. OneNote offers levels where notebooks are above sections and pages live under sections. The opened note is in the centre.
Microsoft Word has the main navigation on the top with sub tools sitting under the navigation. The file menu is where saving, printing and exporting options sit.
Let’s discuss apps in this section of the OneNote vs Word battle. Yes, both offer apps, and no, you don’t have all the desktop options. Microsoft Word offers essential features like fonts, size, and text decoration. You can print the document, share it with the world, highlight text, add a location to save docs and a few more.
OneNote app also supports the basic features. You don’t get features like videos, password protection, tables, equations etc. One thing that you find in the OneNote mobile app is the sticky note feature, enabling you to easily add sticky notes to remember tiny tasks.
OneNote is completely free. Even though it is under the shade of Microsoft Office, it’s free to use on all platforms. Microsoft also is lenient towards Word. The web and mobile versions of Word are free for everyone.
However, you must pay for a subscription to use the desktop application. The subscription also offers access to PowerPoint and Excel, Teams, Microsoft Editor and 1 TB of Microsoft OneDrive storage.
The 365 Personal Plan is billed at $6.99 per month or $69.99 per year ($13.89 savings). The Family Plan of Office 365 is also available with the Family Safety app.
The plan can be used on six different computers (6 users), and each user gets 1 TB of storage. The plan costs $3 more than the Personal plan. You pay $9.99 per month or $99.99 for the whole year ($19.89 saving).
Which one do you need?
As mentioned in the overview section, OneNote is a note-keeping app, while Word is a document app. Both should be used for their sole purposes.
However, suppose you can’t afford Microsoft Word on the desktop. In that case, OneNote can be used as an alternative because it offers many of the core features of Word.
Microsoft OneNote vs Word: Links
So, are you ready to decide on the right program? I hope you are. Anyway, this is all for this Microsoft OneNote vs Word comparison. Thanks for coming here, and while you are here, subscribe to the newsletter so that we can connect in the future. Finally, enjoy the rest of the day.